Financials
Financials
 |
The
and
editions allow changing a document type's settings, but new document
types cannot be created. |
Document types for posting are defined with:
| ID |
The 3-character ID of the document
type. |
| Name |
The optional short name of the document type (used in
overviews). |
| Short Name |
The name of the document type as it
appears in menus. |
|
Record
Only |
If checked, the document type will be visible in the
menu and you will be able to create new documents in this document type,
but it will not be available for automatic posting, will not be included
in the warehouse card and some reports. |
Change Clerk
|
(visible only if
Change Clerk on Documents
is set to Set at Document Type
in Administration Panel | Settings | Program Parameters | Company |
General)
If checked, the Clerk can be changed on documents of this document type. |
| Note |
The note for this document type, for example a description on its
intended use. |
| Bank Reconciliation |
If checked, the document
type will be used for reconciling bank statements. After entering an
account, a subject and a linked document into such a document, the
program will display the outstanding amount and other information
about the linked document. See also journal entry lines - bank reconciliation.
If checked, the program offers an additional table for entering data,
which are used for automatic import of statements from the bank accounts
(see description below).
|
|
Posting
of Costs |
If checked, the journal
entry window will be combined with the window for is combined with the form for entering
invoices for costs.
See Posting of Costs for an example). |
| Costs |
(Not available if Posting of Costs
is not checked.)
The
receiving document type that should be
used to record receipts that appear in this (Financials) document.
See Posting of Costs for an example. |
| Check Journal Entry Balance |
Choose the control for balance of the journal entry.
It is used by manual posting to journal entry. There are the folowing
options available:
|
1. Import statements - Fill account and Subject According to Payment Order
Code and Bank Account
Automatic filling of accounts and subjects according to
reference codes, and
income and expense IDs and according to the bank account code.
Enter the following data:
| Code 1 |
Reference codes on the payment slip in
the bank statement. Settings in lines with the ID A (without space),
are considered in all lines of importing the statement,where ID is A
or space A. |
| Code 2 |
income and expense
ID on the payment slip in the bank statement |
| Code 3 |
income and expense ID on the payment slip
in the bank statement |
| Bank Account |
The code of bank account on the payment slip as shown
in bank statement. |
| Subject |
Displays subject name, used in creating
the journal entry for reconciling bank statements from the bank account.
This subject name is used in the journal entry instead of the subject
from the statement. |
| Acount DR |
By automatic import of statements from the
bank account, this account, will be used for posting transactions, meeting
the conditions, to the debit side of accounts in statements of transactions. |
| Account CR |
By automatic import of statements
from the bank account, this account, will be used for posting transactions,
meeting the conditions, to the credit side of accounts in statements
of transactions. |
2. Import Statements - Settings for Linked Documents
Automatic filling to linked document, by accounts receivable and payable,
and setting criteria and the order for searching subjects.
Under the Settings tab for linked documents, the user can choose the filling
type for the following fields: Document, Linked document and External document.
Define the following data:
| Set criteria and search order |
You can select among the following available
criteria: Name, Linked document and Bank account. Clicking the arrow
button sorts those criteria to the field Apply or the field. Do not
use. |
| Fill Data from Reference for Customer
Payments |
Set for the Document,
Linked document and External document by clicking the
button and select among: N-None, B-to debit, D-to credit. Recommended
settings: document - B to debit; Linked document - B to debit; External
document - D to credit. |
| Fill Data from Refenrence for Supplier
Payments |
Set for the Document, Linked
document and External document by clicking the
button and select among: N-None, B-to debit, D-to credit. Recommended
settings: document - B to debit; Linked document - D to credit; External
document - D to credit. |
See also: