Example of a salary statement for a part-time worker

Part-time work is defined in Article 65of the Employment Relations Act as any form of employment where the weekly working time is less than 40 hours. The amount of the allowance for meals and transport remains the same as if the employee were working full time. The amount of the meal and transport allowance shall depend on the number of days the employee works and not on the number of hours.

The following is an example of the payroll of a part-time employee at Tecta in PANTHEON.

CASE SUMMARY Katarina Kader, the person in charge of Tecta, wishes to create a pay slip for the head of the bar department, Karolina Kafe, for the period 2022-04. She is employed under a collective agreement on an indefinite part-time basis and works 30 hours per week. It will do the following: Personnel file and employee data Preparation of payroll Payroll Printing a pay slip

1. Personnel file and staff member's details

The responsible person shall check the details of Caroline's employment in the Personal Folders.

Select the Heads | Personal Folders menu.

In the Target bar, find Karolina Kafe's personal folder via the navigation buttons.

HINT For an example of the mandatory data to be entered in the personnel folder, see the Salary statementuser example.

1.1. Employment Relationship

The responsible person is then placed in the Payroll parameters panel.

In the Employment relationship field, the Part-time employment relationship option must be selected.

Clicking on a field will open Employment Relationship Directory.

The programme will calculate the length of service according to the following formula: it will multiply the calendar days of the insured person's employment (duration of insurance) by the insured person's weekly working time (data from workplace), divide the product by the weekly working hours of the contributor (the figure entered in Pprogramme parameters) and divides the result by 30.

When you select the part-time option, the Weekly commitment box is unlocked. Now you can manually enter the number of hours the employee works in a week.

HINT Weekly work commitment can be tracked at employee level and at workplace level. Based on the weekly commitment, daily attendance hours are calculated and consequently entered in the calendar when creating absences.

Part-time hours will be taken from this field first. If the field is empty it will use it from Djob.

The weekly commitment is relevant for calculating part-time and dual-employment seniority.

Calculation compares data from Administrator Consolee, from the Number of hours worked in a week field. In our example, it will compare the part-time employee's working time figure with the number of working hours per week at company level, 40 hours.

The employee's salary is calculated according to the collective agreement, which is indicated by the person responsible by ticking the Salary by col. The software also uses this information when checking the type of earnings entered in the payroll.

The person responsible continues with the preparation of the accounts.

2. Preparation of the pay slip

2.1. Choosing a payroll document

The responsible person selects the document for the preparation of the return P000 - Regular return.

From the menu, select Heads | Payroll | Preparing payroll and the document type.

It is placed on the last document already created, in our case 22-P000-000004.

2.2. Information about the worker

Place it on the part of the window where Employee data is displayed.

In the positions, he chooses Karolina Kafe.

The person responsible then transfers the employee's regular work and absence data to the regular accounts.

2.3. Preparing the return tab

The Preparation panel displays information about the currently selected worker. It displays information about the different types of earnings attributed to the worker.

HINT You can find out more about the settings and types of earnings HERE.

Transfer of absences to payroll

In the Fund hours field, it sees that the hours are missing in red. In our case it is -12 hours.

WARNING The software extracts the monthly Fund hours for the period entered in the Average EarningsFigure.

To fill the hours pool, we need to import the absence data from the employee's calendar.

This is done in the Billing head by clicking on the (Download from calendar) button for all workers or only for the selected worker, same button at the bottom of the window.

A window opens asking: Do you really want to import absence data from the calendar?

The responsible person clicks Confirm and imports the data from the employee's calendar.

The message Data transfer complete! appears.

He clicks the Claim button.

FieldsFundhours shall be filled with a monthly staff-hour pool of 126 hours.

3. Payroll

The responsible person can click on the (All-employee account) button or at the bottom by clicking on the same button

payroll.

The program converts the employee's salary data into the fields marked in the figure below.

The responsible person shall place a tabBilling, which isused to show gross and net values, contributions on, contributions from and income tax by each type of earnings from the Preparation tab.

In this part, the responsible person can only check the calculation.

4. Printing out the pay slip

The person responsible for the worker's pay slip.

HINT For more detailed instructions on how to print a payslip, please refer to the Payroll Printing user case.