Printing a Pay Slip
A pay slip is a document the employer is obliged to hand over to an employee. The data on the pay slip must be regulated by the Employment Relationships Act:
- data about the employee and employer,
- data about salary,
- data about salary compensation,
- data about reimbursement of work-related expenses and other benefits
- calculation and payment of taxes and contributions and
- payment day.
The following case presents how to print a pay slip in PANTHEON.
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CASE SUMMARY
Heather Human, the person responsible in the Tecta company, wants to print a pay slip for the created salary calculation for employee William Worker. This is done as follows:
- Setting the Pay Slip Report
- Selecting a Pay Slip
- Printing a Pay Slip
- Sending a Pay Slip to the Employee by E-Mail
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1. Setting the Pay Slip Report
Before printing a pay slip, the person responsible defines settings, if these have not been set yet.
The data about the company that appears on the report must be correct, in our case the Tecta company.
1.1. Setting Company General Data on the Report
Text, or note on the upper left side of the document with the general data about the company is set in the Administration Panel | Company | Document Texts.
In the Administration Panel | Personnel | Payroll Reports, the person responsible can choose what the document text will say. To display general data, the person responsible must check the Show Our Company on Pay Slips checkbox.
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If none of the above checkboxes are checked, the pay slips only include the company logo (as shown in the image below).
Next, the person responsible sets the names of fields on pay slips.
1.2. Setting Names of Fields on Pay Slips
The names of fields on pay slips are edited in the Administration Panel | Personnel | Payroll | Custom fields on the Pay Slip tab.
Settings of different data display from the above mentioned Pay Slips and Employee Files on reports are set in the Administration Panel | Personnel | Payroll | Custom Fields in the marked column.
The number in the Report field marks the report line. For example, the Del02 - Length of Service Bonus field contains the value 3.
On the report, the Length of Service Bonus data is copied to the third record.
If the Report column has the selected value 0, it is not included in the report.
2. Selecting a Pay Slip
The person responsible wants to print a pay slip for the salary calculation prepared in the previous chapters.
The person responsible finds the desired calculation in the menu Personnel | Payroll | Payroll Preparation in the P000 - Regular Calculation document type.
Using the navigation keys, the person responsible finds the desired calculation in the taskbar. In this case, 22-P000-000004.
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HINT
For the payroll preparation process presentation for William Worker, see the use case in the chapter Payroll Preparation.
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The person responsible can print a pay slip for the selected employee from the payroll preparation P00 - Regular Calculation document.
Among the employee data, the person responsible finds and selects William Worker.
Next, the person responsible prints the pay slip.
3. Printing a Pay Slip
The person responsible goes to the lower part of the window. Above the Preparation tab, there are the following buttons:
The person responsible clicks the 
(Report) button.
The Payroll Reports window opens.
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HINT
The Payroll Reports window is also accessible by selecting the menu Personnel | Payroll | Report.
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From the Report Types | Pay Slips, the person responsible selects the report type.
In this case, the person responsible selects the report type 3H3 - Envelope Report - All Contributions - Custom, as this report enables setting different criteria and shows the most data.
Clicking the Print button opens the pay slip print preview.
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HINT
PANTHEON enables you to print pay slips in foreign languages. For more information, see the chapter HERE.
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4. Sending a Pay Slip to the Employee by E-Mail
In the Payroll Reports form, the person responsible selects the report type 3H3 - Envelope Report - All Contributions - Custom and clicks the Send by E-mail button.
A Send Pay Slips to Employees by E-Mail form opens.
Manually, the person responsible enters the message text.
The Registration No., Name and Last Name, and E-Mail fields about the employee are filled in automatically from the Employee File.
To send the message, the person responsible clicks the Send E-mail button.