Entering a new vehicle

The purchase of a new vehicle is a business event that must be recorded for the purpose of keeping records and tracking company vehicles. Employees may use company cars for private purposes, which is a benefit that is taken into account in payroll preparation.

HINT For more information on the window for adding a new vehicle, see the chapter New vehicle in the technical guide.

This chapter shows how to enter a new vehicle.

CASE SUMMARY Into the Vehicles register, the person responsible wants to enter a new company vehicle purchased by the company. The company purchased the vehicle on 3 March 2023 from the supplier Auto Supply SLO & EU Ltd. by giving an advance payment. For more information on the given advance payment for the vehicle, see the chapter Creating a given advance payment. The new vehicle is entered into the register as follows: Opening the window New vehicle Entering data in the window New vehicle Saving the new vehicle entered

1. Opening the window New vehicle

The person responsible wants to enter a new vehicle into the Vehicles register.

To do this, the person responsible selects the module Personnel and the submodule Vehicles from the main menu.

This opens a window on the tab Vehicles.

To enter the details of a new vehicle, the person responsible clicks the left tab New vehicle or the button Add vehicle.

The person responsible can now start entering data into the fields.

2. Entering data in the window New vehicle

The toggle button Active indicates that the vehicle is in use in the program.

In the field Name, the person responsible manually enters "Ford Transit Connect Furgon".

The vehicle has been registered, so the person responsible enters the registration number in the field License plate: LJ 125 986.

If any replacement vehicle has been assigned to this vehicle, it can be selected in the field Replacement vehicle.

In the field Note, the person responsible enter the text: "Advance payment 22-ANS-0002".

After entering all the data, the new vehicle is saved.

3. Saving the new vehicle entered

After all the data has been entered, the person responsible clicks the button Save in the top right corner of the command line.

This adds the record of the newly entered vehicle to list of vehicles and the record can now be used to create documents.