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Add Journal Entry

Add Journal Entry

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This function is used to add an existing journal entry with all its lines to the selected journal entry. All added lines get a new line ID as well as the same original line ID.


 

Company The active database is offered by default. By using the lookup table you may change this data and select any other database.

 

Journal Entry

You may select the journal entry or many of them, from which you want to copy or add lines to the journal entry that is being created, from the lookup table. 

We will use  button for multi select of journal entries.

The new window appears where mark journal entries in Selected column and confirm transfer with OK button .

 Cancel button will cancel the action.

 Refresh button will delete marked journals.
Journal entry info Key information about the journal entry selected above. This is only when one journal entry is selected. When using multi select, the journal entry info will stay empty.

 

Check the following options as required. If none are selected, the selected journal entry will be simply copied to the journal entry which is currently created.
This checkbox should be checked if you want to copy all the journal entry lines but at the same time you want to change the sign of the amount posted. This is useful for reversing journal entries (reversal on the debit side - with a negative sign).
This checkbox should be checked if you want that the program creates the contra-entries of lines from the selected journal entry on the basis of code of contra account from the journal entry line.
This checkbox should be checked if you want to copy all data from the line of the foreign currency post except the exchange rate for recalculation to the local currency, and subsequently to posts of equivalent local currency amounts. In such a case the program once more finds the exchange rate for recalculation to the local currency  from the National Bank exchange rate list.
Check when we want to copy the link document number to the copied journal.
The program replaces posting site according to the original entry. If the original posting is on debit site, a new posting is on credit site.

 

Fill Dates in Journal Entry Line From

 It should be selected which dates will be used in the specified fields of the copied journal entry.
Add By clicking this button the procedure for adding of journal entry lines is performed.
000001.gif If the destination and source journal entry are the same, a warning message appears (see 3914 The same journal entry is set as source and target!).

 

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Since the journals are added from other databases and /or periods of chart of accounts may be the case that the current base registers are incomplete with respect to the  original journal. In original database there are subjects, cost centers, departments, accounts, that are not in the target database where we want to import journal. In this case, the missing records are colored red and import data is not possible.

Through IRIS messages can be added to each type of data in the register, which allows the subsequent import of data.

 

By using option: Fill in registers at transfer, the program will automatically ad missing records into registers and complete import of journals.

 

 

 

 

 


 

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