Close Manually by Departments and Cost Drivers
Close Manually by Departments and Cost Centers
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For a general description of the procedure of manual closing of outstanding items see Close | Manually. |
When you post receivables and payables by departments and/or cost centers (see the settings in the Program parameters | Financials | General) you usually want that items posted in this way to be closed by departments and cost centers as well. Otherwise said: if there is a reference to department or cost center specified in outstanding item, then these two data should be specified also in the contra-entry of outstanding item according to its data whenever you are closing it with outstanding payables.
In this way it is enabled that outstanding item shall be closed not only on the grounds of account, subject and linked document, but additionally also by department and cost center.
Such closing does inflict on the posted payment (e.g. account 1100 for bank account). Otherwise said, if inflow/outflow to bank account is not distributed by departments and cost centers it shall remain so also after closing of outstanding items. Only payment of receivable or payable shall be posted to departments and cost centers.
In the Program parameters | Financials | General you thus select the Close outstanding items by departments and cost centers checkbox.
If you have thus selected the Close outstanding items by departments and cost centers checkbox in the Program parameters | Financials | General, the list of open documents (outstanding items list as well as list of items marked for closing) is changed insofar that data on department and cost center from the item to be closed is also displayed. Data on department and cost center from the item to be closed is by all means used in entering of items for posting of outstanding items closing.
| parameter status |
search criteria for values of outstanding item and closing of item |
| Close outstanding items by departments and cost centers (deselected) |
account, subject, linked document, currency (you close summary value of item according to these criteria) |
| Close outstanding items by departments and cost centers (selected) |
account, subject, linked document, currency, department, cost driver (you close summary value of item according to these criteria) |
Example for closing of outstanding items - by departments and cost centers
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Since manual closing always creates a corresponding (necessary) number of journal entry items having the same number of the original item together with the new item number the procedure remains the same, if department and cost center ar the same or different in payment and outstanding item. |
Let us take a look at the example when receivable and payable are posted to different departments and cost centers.
In the list of items to be closed you select the following items:
| Journal entry |
Account |
|
Item |
Orig. item |
Subject |
Linked doc. |
Department |
Cost drv. |
Receivable (D) |
Payable (C) |
| 04420000001 |
1200 |
|
1 |
1 |
Customer d.o.o. |
3 |
Department 1 |
1 |
500 |
0 |
| 04410000001 |
1200 |
|
2 |
2 |
Customer d.o.o. |
6 |
|
|
0 |
1000 |
Closing of outstanding items changes data in the original journal entry for bank reconciliation:
| Journal entry |
Account |
|
Item |
Orig. item |
Subject |
Linked doc. |
Department |
Cost drv. |
Receivable (D) |
Payable (C) |
| 04420000001 |
1200 |
|
1 |
1 |
Customer d.o.o. |
3 |
Department 1 |
1 |
500 |
0 |
| 04410000001 |
1200 |
|
2 |
2 |
Customer d.o.o. |
3 |
Department 1 |
1 |
0 |
500 |
| 04410000001 |
1200 |
|
3 |
2 |
Customer d.o.o. |
6 |
|
|
0 |
500 |
After closing has been performed the item on account 1200 is closed by department and cost center.
Proporcional by Dept. and Cost Ctr.
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If this option is selected, entries (payables and receivables) will be closed proportionally by individual departments and cost centers. It will not be closed firs department, but each department in equal proportion.
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