Packing Slip / Invoice Issued/Received

Packing Slip / Invoice Issued/Received

When creating commercial records reports, you can also choose which date you would like to use for the initial balance of the report and to sort records.

• Packing Slip - the date of the receipt or issue of the goods will be used
• Invoice Issued/Received - the date of the receipt or issue of the invoice will be used

The formally most correct option is Invoice Issued/Received. Due to different dates for the receipt of goods (that is, the day you actually have the goods and can sell them) and the issue of the invoice, it is possible that this report will show a negative initial balance or stock value! The reason for this is because you've posted the invoices (but not the packing slips!) after you've posted the issue invoices!

Example:

Let's use the information we used in the chapter Price Types in Commercial Records Reports.  Let's say that we received 1 piece of the item SKUNK PELT on February 19 and received the invoice for the goods on March 4. You sold the SKUNK PELT on March 3.

Packing Slip, Date Criteria from 01.03.09 31.03.09

Receipts and issues will be sorted as in the warehouse card, which is why negative stock values will not occur (as long as you don't have negative stock!).

Invoice Issued/Received, Date Criteria from 01.03.09 31.03.09

Receipts and issues will be sorted by the date that the invoice was issued or received on. Descrepancies between these two dates could lead to negative stock values in the report, even though, of course, the quantities in stock were never negative!