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Distribute Using Distribution Key

  

Payroll can be allocated to several departments, to cost centers.  Percentage of total distributed monthly work must give 100%.  The distribution can be set ahead of time and then taken into account in the payroll.  Here is some more information, how to set distribution by using the distribution key.

Table of contents

  1. Header
  2. Distribution Key
  3. Distribute Using Distribution Key

1. Header

WARNING

Before opening the wizard it is important that we enter in the payroll preparation the ET for which we have confirmed checkbox  and in the employee files in the distribute column entered the distribution key. 

 

If we in the Wizards menu select the Distribute using distribution key option, the program will open a new form:

The following parameters can be set in the header section of the form:

Pay Slip

A number of pay slip on which we want to use distribution key is entered. The field is read only and cannot be manually changed.
Employee We enter or select one or multiple employees from the drop-down menu for which we would like to distribute data by using distribution key. We can leave the field empty.

Distribution Key

We enter or select from the drop-down menu the code for the distribution key. If we enter a new distribution key, we can save it by clicking on the button .  

With , we can delete the distribution key from register.

Employee

We enter or select one or multiple employees from the drop-down menu, for which we would like to distribute by using distribution key. We can leave the field empty.
Code We can enter a code, but as the field is not mandatory, we can also leave it empty.
Name We can enter a name, but as the field is not mandatory, we can also leave it empty.
Total We can see the percentage of distribution key.
Days If selected, the distribution will split the days according to the distibution key ratio set in the Distribution Key Register.
Hours If selected, the distribution will split the hours according to the distibution key ratio set in the Distribution Key Register.
Amount If selected, the distribution will split the amount according to the distibution key ratio set in the Distribution Key Register.
Index If selected, the distribution will split the index according to the distibution key ratio set in the Distribution Key Register.

 

WARNING

For each of the Days, Hours, Amount or Index parameters, the value inserted in the initial Preparation entry will be used if the options isn't  enabled.  The option must be enabled if we want it to distribute it.

2. Distribution Key

By pressing on the button  we launch the process of creating distribution based on the selected criteria.

The following fields can be entered in the Distribution Key section:

Department

We can select a department.

Cost Ctr.

We can select a cost center for the selected department.

Percentage

We can set the percentage of the distrubution for the selected department.

 

WARNING

In case nothing appears below. This means that either we don't have for the employee entered distribution key or in the earning type confirmed checkbox .

 

3. Distribute Using Distribution Key

 

The lower part of the form has the following parameters:

Sel.

We confirm checkbox for those ET that we would like to transfer to the payroll preparation. We can also expand the field by pressing the arrow

Employee

An employee is entered for those employees that have the distribution entered in the employee files.

ET

An ET is entered that can be distribute using distribution key, it is read only.

Department

A department is entered by the distribution key, it is read only.

Cost Ctr.

A cost center is entered by the distribution key, it is read only.

Days

We can manually enter the data in the days column that we would like to distribute.

Hours

We can manually enter the data in the hours column that we would like to distribute.

Amount

We can manually enter the data in the amount column that we would like to distribute.
Index We can manually enter the data in the index column that we would like to distribute.

By pressing on the button  we launch the process of transferring the data for selected employees to the payroll preparation.

Pantheon displays a message below which we confirm: 

In the payroll preparation the data is divided in accordance by the distribution key.  Parameter "O" in the Division field stands for the original input.  "D" is the result of the distribution process.

 

RELATED TOPICS:

  Preparation

  Wizards in Payroll Preparation

  Earning Types

 


 

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