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Inventory count

Inventura

Inventory count

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The inventory count can be carried out with the Pantheon program package at the end of the year. It can also be carried out for a shorter period.

The procedure for the inventory count is the following:

1st step - Data entry

If the inventory count produces a different result than the records show, the difference can be entered in two ways:

  1. directly into the computer (using hand-held scanners or manually)
  2. print an inventory count sheet (link), count the inventory and enter the results into PANTHEON.

2nd step - Comparison

When the inventory count has been performed and entered in the computer, it has to be compared with the computer records. The comparison shows the differences that will be shown later.

This comparison shows the deviation of actual quantities from the recorded ones, which will be adequately posted later.

3rd step - Adjusting the inventory count

The next step that has to be performed is the adjusting of the inventory count. The deviations determined through the count must be surveyed on the level of the company level. For explanations and examples see Adjusting the inventory count.

4th step - Confirming the inventory count

After adjusting of the inventory count, the surplus and deficit have to be adequately recorded.

For all items which have the inventory count surplus, the adequate surplus documents have to be created (actually input on warehouse), for all items that have the inventory deficit, the deficit documents have to be created (output from the warehouse).

Documents for surplus and deficit have to be created separately for every warehouse that is in use in the program.

Because the surplus and deficit documents creating only adjusts the asset operation with the actual situation, all these documents still have to be adequately posted to the general ledger.

The form is divided into:

Task bar including the search window, wizards, reports
Inventory count header includes the date of the inventory count, number of document for the warehouse in which the inventory count is performed 
Lines includes the assets for which the inventory count balance is determined and:
Value data overall value of the influence on the stock value, data about the linked documents

 

000001.gif If you have defined more warehouses in the company (for example Wholesale, Retail, Work Orders Warehouse...) you have to repeat the inventory count procedure as many times, as many warehouses are there.

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