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ID
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Employee code – the first and last name can be used.
Code is mandatory data. If you do not enter it, the program marks the field red and does not let you save the employee.
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Reg. no./ID
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Unique registration number or employee ID within the company. Registration or ID number is not the national ID number, but the number assigned to the employee upon entering the company as their ID.
If the registration number is repeated, the program issued a warning message.
Registration number is mandatory data. If you do not enter it, the program marks the field red and does not let you save the employee.
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First name
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Enter the employee’s first name. Data from the code can be transferred into this field.
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| Middle name |
Enter the employee’s middle name. |
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Last name
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Enter the employee’s last name. Data from the code can be transferred into this field.
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| L. name at birth |
Enter the employee’s last name at birth |
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Status
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From the drop-down menu, select the employment status: Apprentice; Contract; Full-time, Permanent; Full-time, Temporary; Part-time; Retired etc.
Statuses are used to follow up different job types in the company.
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| Suffix |
Any suffix or academic title associated with the employee (e.g., Dr., MSc). |
| Nat. ID no. |
Enter the national personal identification number. For foreigners, enter the foreigner’s personal ID number.
The program has an integrated personal ID number control and issues a warning in case of an incorrect number. The program also issues a warning and stops the procedure if you mistakenly enter the personal ID number of an already-entered employee: Nat. Reg. No. already in use.
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| ZZZS |
Health insurance number (where applicable). |
| VAT no. |
Select the two-character country code from the Countries register and enter the employee’s tax number. The program has the following integrated control mechanisms:
- The tax number is incorrect, the program issues a warning message: The tax number contains an error (control number)!
- The length of the tax number is incorrect; the program issues a warning message: Length must be 8 characters.
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| Gender |
Select the employee’s gender. |
| Marital status |
Employee’s marital status (e.g., married, single). |
| Date of birth |
From the calendar, select the date of birth. Entering a correct national personal ID number automatically fills this data in. |
| Place of birth |
Select or enter the postal code and the place name is automatically applied. Regardless of the entered postal code, the birthplace can also be changed. |
| Country of birth |
From the drop-down menu, select the country of birthplace. |
| Holiday for |
In multinational company, we can choose which country's public holidays will be relevant for payroll. |
| Affiliation |
In this field you can choose religion. |
| Vehicle |
Select the employee’s vehicle registration number from the Vehicles register. Here, only these numbers can be selected that have been previously added and are marked as active in the Vehicles register. |
| Single parent |
Checkbox indicating if the employee is a single parent (for benefits or holiday entitlements). |
| Active |
Enable this toggle button to show that the employee is employed in the company. |