Payroll Preparation in Public Administration (GE E

To create payroll preparation which would be in accordance with the Salary System in Public Sector Act (ZSPJS) you have to own PANTHEON GE edition.

To view legislation covering this field, visit the website of Ministry of Public Administration where you can find the following:

• regulations,
• annexes and collective agreements,
• list of functions, positions of employment and titles,
• promotions,
• work performance,
• models, simulations and calculations.

Before creating payroll preparation, you have to set the following to be able to generate data for regular pay:

1. Earnings Types

Enter a four-digit earnings type in accordance with the statutory Decree on the uniform methodology and forms for the calculation and payment of salaries in the public sector (Official Gazette of the Republic of Slovenia, No. 14/09, 23/09, 48/09) for every individual earnings type. In addition you have to observe calculation phases:

• calculation phase A (C010, C020, C040, C050, C150),
• calculation phase B (A040),
• Other earnings types are classified from calculation phase D on (M011, etc.)

Use a predefined Earnings Types register that can be found at ftp://ftp.datalab.si/sifranti/VrsteZaslužkovZaGE55.zip. You can change it if required.

Set earnings types for various deductions such as K020 (wage assignment), K030 (injunctive orders), etc in Earnings Type field in the Credits panel.

2. Positions of Employment

Enter ID of position in the Positions of Employment for export of ISPAP in XML format for AJPES and payroll. In addition enter fields Name 2 and Name 3.

Example: For more information see header of Positions of Employment for GE.

3. IDs of Budget User, Reporting Agent and Consignor

In Administration Panel l Program Parameters l Subjectsl Custom Fields enter the following under Text Fields:

•  Field 1: Budget User ID
•  Field 2: Reporting Agent ID
•  Field 3: Consignor ID

For a company which is in the Administration Panel | Settings | Program Parameters | Company | General defined as our company enter the following in the Subjects | Custom Fields:

• Enter a five-digit ID In the Budget User ID field,
• Enter a five-digit ID in the Report Agent ID (the ID is assigned by an AJPES clerk on the basis of electronically submitted data; the reportinh agent receives his or her ID via e-mail),
• Enter an eight-digit unique ID in the Consignor ID field. It is assigned by the Public Payments Administration during calculation phase.

4. Basic Salary

In Average Salaries you have to enter basic salary for salary grade 1 in the Fa5 field. Define the field in Administration Panel l Settings l Program Parameters | Personnel | Payroll | Custom Fields | Average Salaries.

See example in: specifying field names for average salary

5. Employee Files | Salary Parameters

Enter value #Fa5# * #Razred# in Formula (gross) field in the Salaray Parameters. The result is recorded in variable Del29 and represents Z070 (basic salary). You must set value in Salary Grade field.

See Public Administration panel settings.

6. Employee Files - Custom Fields

Specify the following fields in the Custom Fields panel:

7. Two Positions of Employment

To specify two positions of employment in a single salary calculation, check Multiple Positions in Salary Calculation in Administration Panel.

 8. Forms

For forms used in public administration see:

• Payroll in Public Administration

9. Submitting Data on Public Administration Salaries

The following functions are used to submit public administration salaries using PANTHEON:

• for AJPES: Prepare ISPAP file using Export - AJPES XML window,
• for Public Payments Administration: Prepare payment orders clicking Export PPA.

PANTHEON Guide:

• Payroll Preparation

Related topics:

• Payroll