Split by Distribution Key
Split by Distribution Key
With this function, a journal entry line can be distributed among multiple departments according to a previously defined distribution key. The keyboard shortcut to this function is 
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Panel Distribute Using Distribution Key consists of four parts:
- positions for distribution by using distribution key,
- parameters for distribution by using distribution key,
- display of the distribution key details,
- additional criteria for distribution by using distribution key.
Ad1) First part of the window are shown marked position that we want to divide by using distribution key. By default has each row checkmark in the column Select. Checkmark can be removed by user.
Ad2) In the second part of the window is determined:
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Distribution key
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It is mandatory to select one of the predefined distribution keys from the Distribution Keys register. If no key is selected, an error message is returned (see Select Distribution Key!).
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ID
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Enter ID when determine / enter new distribution key. By enter new ID, button Save Key to Register is activated.
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| Name |
Enter name of the distribution key. |
| Chart of Accounts |
Select the chart of accounts for distribution key. |
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Confirm if we want to save new distribution key in the distribution key register.
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This button is active only for documents. It is not efficient on journal entry. It is colored grey. |
Ad3) In the third part selected distribution key is displayed. This is also the table where we enter new distribution key. New distribution key need to be save before the use. Distribution key columns could be freely entered according to the needs of dividing positions. It is mandatory to define percentage and at least one more parameter (Department or Cost Center, Account, VAT).
Ad4)
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Total
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Sums the distribution key position. Value must be 100 % before using the key.
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Get Dept. from Line if no Distr. Key Defined
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The check mark in front of this option is determined that the department fill from the position of the existing entries. This means that new entry has, split by using distribution key, same department as the original posting. |
| Get Cost Ctr. from Line if no Distr. Key Defined |
The check mark in front of this option is determined that the cost center fill from the position of the existing entries. This means that new entry has, split by using distribution key, same cost center as the original posting. |
| Replace with Accounts from Distr. Key, if Defined |
Marked option means that we will change existing account from journal entry with accounts defined in distribution key. |
Perform the distribution by clicking the OK button.
On the basis of the formula from the distribution key the program creates as many journal entry items and with such ratio and designations for departments as are debited on the post and as were defined in the Distribution Keys register. New items get a new item ID as well as a new original item ID.
See also Split by Distribution Key.