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   1410 | 1809 | 400463 | Localized
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Archiving

Archiving

Archiving

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By using the function for archiving of data from subject accounts and the general ledger you can transfer data from journal entries to tables of archived general journals:

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All document types for posting to subject accounts together with the general ledger are displayed in the selection window. The document types which you want to archive can be chosen here.

Period date from
Here you can enter the start period date from the journal entry header which you want to archive. The data is optional.
Period date (To)
Here you can enter the end period date from the journal entry header which you want to archive.
The To field cannot be left empty and it cannot be more recent than the start date of the general ledger , otherwise an error is returned (see "Date To" must be defined and it must be prior to the opening date!).
Account
Archiving may be restricted by accounts.
Subject
Archiving may be restricted by subjects.
Department
Archiving may be restricted by departments.

Type of Archiving:

Subject Accounts (closed lines)
This field should be checked if the closed lines of subject accounts is the only thing you want to archive. All records of subject accounts, which have been closed in the selected period, shall be archived.
General ledger
This field should be checked if you want to archive the whole general ledger. All posts willl be archived:
  • those belonging to the selected period and
  • where the subject is not specified in the journal entry line or
  • the line is either closed or
  • the  account has the archiving type set on O - Archive all subject accounts
Delete empty journal entries
This field should be checked if you want to remove all journal entry headers from the general ledger, Data from lines willl be  transferred to archived general journals.
Archive By clicking this button you launch the archiving procedure according to the previously selected criteria.
000001.gif See Taskbar for a general description of its functions.

 


 

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BOYANVAS12.02.2015Very old information, very old pictures, screen in BG version now is totally different.
BOYANVAS12.02.2015Additionally - this function does not move anything from ledger table to archive table (tHE_AcctTransItem -> tHE_AcctTransArchItem). The number of rows in tHE_AcctTransItem remained the same.