Cash

Payer

In this field, you can define the default subject which is used as Payer (by receiving) or Beneficiary (by issuing) for this document type.

Payer Name

Enter the name, which will be displayed above the field for entering the payer/beneficiary. Usually, the name used is either Payer (by receiving) or Beneficiary (by issuing).

Department

You can choose the organizational unit of the company, which is burdened by the receipt/disbursement. If the checkbox on the right is checked, the entry is mandatory. If the mandatory entry of the department is selected and you do not enter it to the header of the document, the program reports an error (see It is mandatory to enter the department!)  

Document 1

Enter the name for the first linked document that will be entered in the cash receipt/disbursement. If the field is empty, you will not see the field for entering the Linked document in the receipt/disbursement. If the checkbox on the right is checked, it is mandatory to enter Document 1. If you do not enter it into the document, the program reports an error (see It is mandatory to enter the linking document X (YYY)!) 

Document 2

Enter the name for the second linked document. If the checkbox on the right is checked, the entry of Document 2 is mandatory. If you do not enter it into the document, the program reports an error (see It is mandatory to enter the linking document X (YYY)!) 

Document Type for Cash Disbursement /Receipt

Enter the number of the document type for:

• Cash Disbursement, to be created from the cash receipt (use for closing of cash registers via POS),
• Cash Receipt, to be created from the cash disbursement.

Pay. Method

Enter the default ID of the payment method when creating the cash receipt/disbursement manually (Financials module – Cash ).

Place of Receipt

Enter the place (city) which will be displayed on cash documents. Use this field if the place is different from the one set in Administration Panel or for the given Subject.

Is cost center mandatory data?

If checked, the cost center is mandatory entry on documents created from this document type.

Copy Receivables Account when Creating from Goods Document

Enables the Receivable or Payable account to be transferred from goods document when creating cash document from goods document.

Approve document when printed

If checked, documents of this document type are approved as soon a report is generated for them.

Fill In Document 1

Select the document that the program enters in the line of cash receipt, which can then also be used as data for posting to personal accounts/general journal. When creating receipts and disbursements from receiving and issuing documents, the field Document is being filled in, regardless of the setting, by the internal number of paid document.

• None – In the line of cash receipt in the section Document, no data is filled in.
• Document 1 – The line of cash receipt in the section Document is filled in with the number of the first linked document (field in line of cash receipt only has 8 lines!)
• Document 2 – The line of cash receipt in the section Document is filled in with the number of the second linked document (field in line of cash receipt only has 8 lines!)
• Ref. – The line of cash receipt in the section Document is filled in with the reference number.
• Fiscal No. – The line of cash receipt in the section Document is filled in with the fiscal number.

When closing documents from goods module with cash documents that have Document 1 set for filling in the linked documet, the same value for filling in must be used (for example, both should be set to fill in from Document 1).

Fill In Linked Doc.

Used to define the linked document when posting cash documents. It is important to properly set automatic closing of accounts payable / receivable when  posting cash documents. 

Available values are:

• Internal No. – Number of the cash document.
• Linked Doc. – Document number in the cash document line.
• Document 1 – Document 1 from the goods document.
• Document 2 – Document 2  from the goods document.
• Empty Linked Doc. fill with Internal Number – Only displayed when option Linked Doc. is selected. If the linked document number (what customer is paying) is not known, the field will be filled in with the internal document number upon posting.

When closing documents from goods module in cash register and the document is set to Fill in Linked Doc. Document 1, the cash document needs to have same setting (Fill in Linked Doc.  - Document 1).

When closing documents from goods module in cash register and the documents is set to Fill in Linked Doc. Linked Doc., the cash document also needs to have the same settting (Fill in Linked Doc.  - Linked Doc.).

Fill In External Doc.

Select this option to fill in the field External Doc. on cash document journal.

You can choose one of the following:

• None (default value)
• Internal No.
• Linked Doc.
• Document 1
• Document 2

Currency

Set the desired currency when creating new cash document. When creating cash document from goods document, currency from goods document is suggested.

Merge Cash Register Posts

You can choose one of the following:

• No merging
• Merge by Days (Target Date is Document Date)
• Merge by Days (Target Date is last day of the month)
• Merge by Month (Target Date is Invoice Date)

For more information on mass posting by following link Automatic mass posting.

Default Values

When opening new cash document, values can be transferred as follows:

• Read from Doc. Type Settings – Transfers the settings entered in the Document Types register.
• Read from Previous Document – Values are transferred from the previous document.
• Do Not Fill In – Blank template of cash document. (The information on the Department from the invoice header will be copied from goods document to the cash document header.) 

Linked Document Types

This option sets the initial balance for cash register as well as the minimum and maximum limit of the cash register. The second table enables you to define relationships between cash documents. That enables a larger number of cash registers.

It is important to set the above table first and then the second table, where you define the relations between receipts and disbursements. For more infromation on these settings, see the chapter Linked Document Type.

Doc. Type for Posting

Specify the document type for posting. For more information on this setting, see the chapter Predefined document types.

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