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Commute to Work

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A company can account for commuting mileage in various ways:

1. Monthly allowance,

2. Daily allowance on the basis of days present at work,

3. Mileage rate,

4. Formula including daily or monthly allowance, and mileage rate.

 

Earnings Types

Set formula in Earnings Types according to the type of allowance. See follow-up for earnings types that have to be set for commuting:

 

1st Method: Monthly Allowance

Enter monthly fares in payroll preparation. This speeds up everything and makes it easier. For monthly allowance use Commute Routes.

Enter routes in Employee Files:

 

Set routes in the Commute to Work field which have been previously entered in the Commute Routes register.

 

Set earnings type PRV. In order to transfer allowance to payroll preparation set the following (Settings l Program l Administration Panel l Settings l Program Parameters | Personneč | Payroll l General):

 

 

Enter #PRZnesek# in formula since earnings type is marked as bonus:

 

You only have to enter earnings type in payroll preparation:

 

 

 

22nd Method: Daily Allowance on the Basis of Days Present at Work

Enter daily allowance in the Commute Routes register. They can be selected from Commute to Work field.

 

Follow the steps used for example 1. Basically, the only difference is that you have to change formula in Earnings Types.

 

 

33rd Method: Mileage Rates

In Emplyoee Files specify custom fields for entering mileage. Reference them in formula using variable #Del04#.

 

Then specify mileage rate column in Average Salaries. Reference it in formula using variable #Fa6#.

 

Follow the steps used for example 1. Basically, the only difference is that you have to change formula in Earnings Types.

 

 

 

44th Method: Formula Including Daily or Monthly Allowance, and Mileage Rate

You cal also enter a formula in Earnings Type for daily and monthly allowance, and mileage rate.

 

First specify a custom field in Employee Files for:

  • mileage rate which will be referenced using variable #Del04#,

  • daily return allowance which will be referenced using variable #Del05#.

 

Then specify mileage rate column in Average Salaries. Reference it in formula using variable #Fa6#.

 

Follow the steps used for example 1. Basically, the only difference is that you have to change formula in Earnings Types.

[(#Del04#*#Fa6#*#VZRDČ-Dni#)+#Del05#*#VZRDČ-Dni#>#PRZnesek#+(#Del04#*#Fa6#*#VZRDČ-Dni#):#PRZnesek#+(#Del04#*#Fa6#*#VZRDČ-Dni#)]#Del05#*#VZRDČ-Dni#+(#Del04#*#Fa6#*#VZRDČ-Dni#)

 

The variables in formula influence the following:

When daily commuting expense is greater than the monthly expense, use monthly allowance. Otherwise use daily allowance.

 

 

4Example 1: Full-time Presence at Work

The employee fulfilled full-time (22 days) presence at work. According to the formula above (item 4), the employee is entitled to a refundable monthly allowance of 314.36 EUR.

 

4Example 2: Employee Present at Work for 10 Days

The employee was present at work only for 10 days. According to the formula above (item 4), he or she is entitled to a refundable daily allowance: that is, 215.40 EUR (mileage rate + daily allowance * number of days at work).

 

PANTHEON Guide:

 

Related topics:


 

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