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Financials
    
The settings for financials document types are accessed from the menu Settings | Program | Document Types. The form opens the register of document types, where we go to the Financials panel.
Here is a description of the form and its individual elements.
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WARNING
The  editions allow changing a document type's settings, but new document types cannot be created.
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ID
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The 3-character ID of the document type.
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Name
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The optional short name of the document type (used in overviews).
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Short Name
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The name of the document type as it appears in menus.
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Record Only
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If checked, the document type will not be included in closing outstanding items and set-offs. Document will also not be shown in drop-down menu when manually posting bank statements and posting imported bank statements. Posts in Record only journal will not be included in financial reports. the exception is the following reports, where these documents are available in a separate tab. Such documents are always unchecked after each opening and must be checked manually
.General Journal
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Change Clerk
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(visible only if Change Clerk on Documents is set to Set at Document Type in Administration Panel | Settings | Program Parameters | Company | General)
If checked, the Clerk can be changed on documents of this document type.
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Note
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The note for this document type, for example a description on its intended use.
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Bank Reconciliation
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If checked, the document type will be used for reconciling bank statements. After entering an account, a subject and a linked document into such a document, the program will display the outstanding amount and other information about the linked document.
See also journal entry lines - bank reconciliation.
If checked, the program offers an additional table for entering data, which are used for automatic import of statements from the bank accounts (see description below).
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Posting of Costs
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If checked, the journal entry window will be combined with the window for is combined with the form for entering invoices for costs.
See Posting of Costs for an example).
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Show window for avtomatic posting
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(Not available if Posting of Costs is not checked.). Show classic window for automatic postings with all paramaters before postings
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Button close open closure with re - posting
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Button Close on journal entry opens re-postin form instead of classic close form.
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Find open amount when manually entering line
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By default this funkcionality is set on journal entry - bank reconciliation. Program finds open amount when entering linked document
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Costs
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(Not available if Posting of Costs is not checked.)
The receiving document type that should be used to record receipts that appear in this (Financials) document.
See Posting of Costs for an example.
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Check Journal Entry Balance
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Choose the control for balance of the journal entry. It is used by manual posting to journal entry. There are the following options available:
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WARNING
This control is excluded at manual close for intial and closure document types
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Chart of Accts.
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It shows the active chart of accounts.
From the drop-down list we can select different chart of accounts. Depending on the choice of the chart of accounts, settings are displayed on the tab Fill in account and subject according to payment order code and bank account. Tables for accounts contain accounts that are valid for the chart of accounts, which is selected in the box for the selection of the chart of accounts.
When posting bank statement PANTHEON will use accounts from the chart of account that is valid for the period (transaction date), which is charged on the importation statements.
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Document types for posting are defined with:
Subpanel Posting:
1. Import Bank Statements - Settings for Linked Documents
Automatic filling to linked document, by accounts receivable and payable, and setting criteria and the order for searching subjects.
Under the Settings tab for linked documents, the user can choose the filling type for the following fields: Document, Linked document and External document.
Define the following data:
| Set criteria and search order |
You can select among the following available criteria: Name, Linked document and Bank account. Clicking the arrow button sorts those criteria to the field Apply or the field. Do not use. |
| Fill Data from Reference for Customer Payments |
Set for the Document, Linked document and External document by clicking the  button and select among: N-None, B-to debit, D-to credit. Recommended settings: document - B to debit; Linked document - B to debit; External document - D to credit. |
| Fill Data from Reference for Supplier Payments |
Set for the Document, Linked document and External document by clicking the button and select among: N-None, B-to debit, D-to credit. Recommended settings: document - B to debit; Linked document - D to credit; External document - D to credit. |
For detail description follow the link Bank Reconciliation.
2. Import bank statements - Fill in account and Subject According to Payment Order Code and Bank Account
Automatic filling of accounts and subjects according to reference codes, purpose code, and income and expense IDs and according to the bank account code.
Enter the following data:
| Code 1 |
Reference codes on the payment slip in the bank statement. Settings in lines with the ID A (without space), are considered in all lines of importing the statement,where ID is A or space A. |
| Code 2 |
income and expense ID on the payment slip in the bank statement |
| Code 3 |
income and expense ID on the payment slip in the bank statement |
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Purpose Code
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Code on payment order that define the purpose of payment. |
| Debit Reference |
The reference can be criteria to allocate payment for posting. |
| Credit Reference |
The reference can be criteria to allocate payment for posting. |
| Bank Account |
The code of bank account on the payment slip as shown in bank statement. |
| Subject |
Displays subject name, used in creating the journal entry for reconciling bank statements from the bank account. This subject name is used in the journal entry instead of the subject from the statement. |
| Account DR |
By automatic import of statements from the bank account, this account, will be used for posting transactions, meeting the conditions, to the debit side of accounts in statements of transactions. |
| Account CR |
By automatic import of statements from the bank account, this account, will be used for posting transactions, meeting the conditions, to the credit side of accounts in statements of transactions. |
Right mouse click on positions will offers us an option Advanced Settings.
New window will open:
For fulfilling data use instructions above. What is extra at that form beside instructions above, is "Find Account and Subject Based on Debit Reference". Here we can define which part of debit reference has meaning for posting. Debit reference can have three parts and each of it can define posting. An example bellow define that second part of debit reference represent subject code. Subject for entry will be found on second part of the debit reference. Same procedure can be used for account number.
If there are more document types for posting bank statements on which we want to have the same settings, we can copy settings from one document type to another. We use button Copy Settings. With this button open new form Copy Settings for Bank Statement Import. We choose document type to which we want to copy settings and the Mode. The existing settings can be add or overwrite. To finish procedure use Copy button.
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