PANTHEON™ Help

 Toc
 PANTHEON Help - Welcome
[Collapse]PANTHEON
 [Collapse]Guides for PANTHEON
  [Collapse]Guide for PANTHEON
   [Expand]Settings
   [Expand]Orders
   [Expand]Goods
   [Expand]Manufacturing
   [Expand]POS
   [Expand]Service
   [Collapse]Financials
    [Expand]Accounting Basics
    [Expand]Posting
    [Expand]Automatic Posting
    [Expand]Accounting Dashboard
    [Expand]Overview
    [Expand]Close
    [Expand]Accruals and Deferrals
    [Expand]Credits and Leases
    [Collapse]Reports
     [Expand]Annual Report for Slovene Authority
     [Expand]Mass Print Reports
     [Expand]General Journal
     [Expand]Account Card - old
     [Expand]Account Card
     [Expand]Outstanding Items
     [Expand]Outstanding Items - old
     [Expand]Debt Structure
      Balance Report of Customers and Suppliers
     [Expand]Invoice Payment List
     [Expand]Pregled zamude pri plačilih
     [Expand]Trial Balance
     [Expand]Financial Reports
     [Expand]Monthly SKV Report for the National Bank
     [Expand]Četrtletno poročilo za AJPES
     [Expand]Summary Reports
     [Expand]Financial Analyses (ZEUS)
     [Expand]SFR - Statistika Finančnih Računov
     [Expand]Cross Reference
      Export General Ledger Data for Tax Purposes
     [Expand]Zavarovanje terjatev
    [Expand]Special Reports
     Consolidated Financials Statements
    [Expand]Fixed Assets
    [Expand]Transactions
    [Expand]Debt Collection
    [Expand]Reminders
    [Expand]Year-end
    [Expand]Interest
    [Expand]Cash
    [Expand]Archive
     ZEUS Planning
   [Expand]Personnel
   [Expand]Analytics
   [Expand]Desktop
   [Expand]Help
   [Expand]Messages and Warnings
   [Expand]Additional programs
   [Expand]Old products
  [Expand]Guide for PANTHEON Retail
  [Expand]Guide for PANTHEON Vet
  [Expand]Guide for PANTHEON Farming
 [Collapse]User Manuals for PANTHEON
  [Expand]User Manual for PANTHEON
  [Expand]User Manual for PANTHEON Retail
  [Expand]User manual for PANTHEON Vet
  [Expand]User Manual for PANTHEON Farming
[Collapse]PANTHEON Web
 [Collapse]Guides for PANTHEON Web
  [Expand]Guide for PANTHEON Web Light
  [Expand]Guide for PANTHEON Web Terminal
  [Expand]Guide for PANTHEON Web Legal
  [Expand]Old products Archive
 [Collapse]User Manuals for PANTHEON Web
  [Expand]Getting started PANTHEON Web
  [Expand]User Manual for PANTHEON Web Light
  [Expand]User Manual for PANTHEON Web Terminal
  [Expand]User Manual for PANTHEON Web Legal
  [Expand]Old products Archive
[Collapse]PANTHEON Granules
 [Collapse]Guides for PANTHEON Granules
  [Expand]Personnel Granule
  [Expand]Travel Orders Granule
  [Expand]Documents and Tasks Granule
  [Expand]Dashboard Granule
  [Expand]B2B Orders Granule
  [Expand]Field Service Granule
  [Expand]Fixed Assets Inventory Granule
  [Expand]Warehouse Inventory Granule
 [Collapse]User Manuals for PANTHEON Granules
  [Expand]Getting started
  [Expand]Personnel Granule
  [Expand]Travel Orders Granule
  [Expand]Documents and Tasks Granule
  [Expand]B2B Orders Granule
  [Expand]Dashboard Granule
  [Expand]Field Service Granule
  [Expand]Fixed Assets Inventory Granule
  [Expand]Warehouse Inventory Granule
  [Expand]Archive
[Expand]User Site

Load Time: 718.7478 ms
"
  1220 | 1563 | 336523 | Updated
Label

General Journal

010381.gif 010411.gif 010382.gif 010383.gif

General Journal

With the General Journal we may make a report of a general journal for one or more journal entries. We may also choose the amount of detail.

The general journal can be accessed via Financials | Reports | General Journal.

When selecting the General journal, you will be taken to a form for creating a printout of the posting journal.

Here is a description of the form:

 

Table of contents

  1. Toolbar
  2. Report tab
  3. Document Types
  4. Document Types -record only
  5. Journal entry

1.Toolbar 

  • Import/Export Data:

Export of journal in the txt file

By using the import export data icon from the  Taskbar you may export the data from the general ledger to a .txt file for further use in inspection.

 

2. Report tab 

In this section select the report type you want to printout.

Report type

You may select by what detail should the data from the selected journal entries or their respective items be displayed in the report. That is whether the report was restricted by the data from the journal entries or by their respective items. We may select between:

 

3. Document types

In this section we select the document types to be posted, for which we want to make a general journal report. Records document types are not on the list! (If we enter the ID of the journal entry in the "ID" field, this data need not be defined). The selection of document types for review is stored seperately for each user.

4. Document types - record-only

In this section wselect the document types - record only the ones which we want to include in a general journal report. By default, posts in Record only journal are not included - such documents are always unchecked after each opening and must be checked manually. The selection of document types for review is stored seperately for each user.    

5. Journal entry

5.1. Journal entry data

In this section journal entry - data may be further filtered or restricted according to the data from the journal entry header.

No.

The ID of the journal entry to be posted or of the general journal (we may select also the IDs of the journal entries of the records document types!).
If the report function of the general journal is called directly from the journal entry to be posted, this data shall be offered automatically by the program. In this way we may make a report for individual general journal and if we enter the data in the "To" field (see description of the next field) as well as the selected set of general journals.

To

The end number of the general journal. The data should be entered only if we want to make a general journal report in the range from a start to an end number.

Clerk

We may restrict the report by individual clerk (from the journal entry header), who created the posting.

Period date (from)

We may select the start date (from journal entry header), to which the posting belongs. 

Period date (to)

We may select the end date (from journal entry header), to which the posting belongs.  

Posting date (from)

We may select the start period date, to which the posting date belongs (from journal entry header).

 

Posting date (to)

We may select the end period date, to which the posting date belongs (from journal entry header).

 

 

5.2. Journal entry Lines

Journal entry lines - data may be further filtered or restricted according to the data from the journal entry item.

Account

If we want to restrict the journal entry report to data on postings to an individual account, we select the account ID from the drop-down list. We can also select more than one account by using the multi select key .

Contra Acct.

The report can be restricted on contra accounts.

Status

The report can be restricted on post status.

Subject

The report may be restricted by individual subjects from the items of the posting.

Country

The report may be restricted by the country, where the subject from the item of the posting has its registered office.

Department

The report may be restricted by an individual department, to which the postings relate (suitable when tracking data by cost centers). The data may be found in the journal entry item.

Cost Center

The report may be restricted by individual cost driver. The data may be found in the journal entry item.

HINT

Using the function   opens Lookup table in which multiple options can be selected within a single field. In this case, different Cost Centers in relation to their Name, Group or Status

On lookup table you can see also non-active cost centers.

Cost.Ctr.Status

The report can be restricted on cost center status.

Cost Ctr. Group

The report can be restricted on cost center group.

Subj. Type

The report can be restricted on subject type.

Document

The report can be restricted on document.

Foreign. doc

The report can be restricted on foreign document

Report in User's Language

If the translations of the chart of the account exist for certain language in the program, specific language can be selected for Journal entry lines overview.

By clicking on this option, name of accounts in report 063 - General Journal - summary by accounts will be shown in User's language set in menu Settings | Program | Administration Panel | Users and Groups | Users | Language. Option is usefull for users of PANTHEON in foreign language.

Link Document

The report can be restricted on link document.

Document date (from)

Start period date, to which the document belongs (from the journal entry item).

Document date (to)

End period date, to which the document belongs (from the journal entry item).

Due date (from)

Start period date, to which the due date of the document belongs (from journal entry item).

Due date (to)

End period date, to which the due date of the document belongs  (from journal entry item).

VAT date (from)

Start period date, to which the VAT date belongs (from journal entry item). The data is used for the account of VAT (see VAT posting).

VAT date (to)

End period date, to which the VAT date belongs (from journal entry item). The data is used for the account of VAT (see VAT posting).

Currency

We select whether the report for movements of local currency postings or rather foreign currency postings shall be made:

Currency

We may select the code of the foreign currency, in which the posting was made.

Note

 The report may be restricted also on the grounds of the text in the note to the posting. Wildcard characters can be of help here.

Export for Audit

By clicking on this button we will get data file under selected criteria for further use. A report can be prepared for different users: auditors or any other users. We can choose also type of file between dbr, xls and txt.

 

warning

To make the selection of the document types easier we may also use the shortcut from the right-mouse-button-click menu (see - Multiple selection list).

 

WARNING

We have to select the criteria for a report each and every time. We may save them as a template.

 

WARNING

As with all kinds of filtering it is valid also for reports that a blank field includes in the report all the values and the entered field includes only those documents and items, which match the entered data!
By using characters with special meaning we may set a somewhat wider scope of the filter  (see - Wildcard characters)

 

 


 

Rate this topic
Was this topic usefull?
Comments
Comment will also bo visible in forum!