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Installments
Installments
Installments
You can set for the invoice to be paid in installments at the time of issue. The panel for
the entry and calculation of installments contains
the following data:
- in the left section, enter the parameters for creating the installments
(number of installments, due dates, due date of the first installment)
- in the central section, the individual installments are shown
- in the right section, you can find the sum of values and eventual payments
with pre-payments or cash
By doing so:
- for part of the payment which could have been paid with
a cash register
receipt or with the pre-payment the "installment" with consecutive number 0
will be created, because this, (already paid) part of the invoice will not be
charged again
- the eventual differently paid installment can also be entered manually
(for example, compensation of payments and so forth, do not divide the compensated
amount on installments)
- for the remaining part the installments according to the further described
procedure are being created
Parameters for creating installments
| Invoice date |
In this field the date of the issue of the invoice will
be displayed. This date is used as the due date of the part of amount that was paid in cash
or by prepayment.
| | Due date 1st install |
the date when
the first installment is due is displayed here. By default this is the
due date of the document, which can also be changed.
| | Due date for installments |
enter the period until the next installment is due. It can be shown in
days, weeks or months (see field below)
| | Installment frequency |
select the unit you've used to enter data about the due date of up-coming
installments. You may select from the day, week, or month option.
| | No. of installments |
number of installments in which the invoice will be paid
| |
Delete Installments |
If you have made a mistake and do not wish to include the invoice
in the installment
payments, or if you wish to recalculate the installments using new
parameters; delete by clicking on this button,
| |
Create Installments |
By clicking on this button, the program will calculate the installments
and their due dates. If the value of the invoice cannot be divided into fully
equal parts, the difference will be adjusted in the final installment. The program will report
when the procedure is finished (see
Creating of installments completed!).
If you have exceeded the maximum number of installments as set in the
parameters, the program responds with an error note (see
Maximum number of installments is exceeded (X)!).
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| The default values for creating installments can be selected in the program
parameters, where the default type of installment, period
for installments, and maximum allowed number of installments are can be
entered.
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Data about Installments
In the central section of the panel you can now see how the invoice will be
paid. This arrangement of the due dates of individual installments will also be
transferred to the balance accounts / general ledger.
Values and dates of created in installments can be corrected
as well. The due date and the amount of installments can also be entered
manually, without the function of creating installments (for example, when the amounts of
installments for payment are not symmetrical). |
Inst. | consecutive
number of the installment. The installments are numbered by consecutive
numbers, starting with 1. If a part of this invoice is to be paid by cash or by prepayment,
this partial payment has the consecutive number zero and is created by the
program automatically because this part of the invoice will not be calculated again. An individual installment and
its amount can also
be entered manually (for example, compensate part of the payment and
the compensated amount will not be divided into installments). |
Date
| due date of the payment, according to the date of the invoice
(for cash and advance payments) or according to the selected due terms.
| Amount
| amount of the installment | |
Payment method | code of the payment method. By default it
is same as the code entered on the document and can also be changed
later.
| | Confirmed |
the window designates whether the payment is already
confirmed and if it is being used with creating of the special invoices.
When you create and confirm special invoices for a certain period,
the individual installments in the window for calculation of
installments are confirmed as well. Special invoices will no longer be created
for confirmed invoices! The status of the confirmed
installment can be also added manually to an individual installment (for
example, in cases of partial prepayment or partial payment in cash). |
Data on value
In the right part of the panel you can find the sums of payment values:
| To pay |
collective amount of the invoice for payment
| | Paid (cash/down) |
collective amount
of the invoice payment in cash (with the cash
register receipt) and with the prepayment (with
linking with prepayment)
| Remainder
| is the difference between the amount for
payment and the overall value of the installments. With this field you
can always know the value to be added
to the installment even if it has been manually entered. After finished editing or entering installments,
the remainder must be equal to 0! The entry cannot be
completed
until the remainder is equal to 0. The program will warn you with an error
report (see The sum of
installments has to be equal to sum from the invoice!).
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| Total install |
shows the current sum of installments for
payment
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Special Payment Orders |
With the click on this button you can display special invoices for every
created installment in case you have created more installments.
For
creating of installments with the use of criteria (for example, all special
money orders that are due to pay in a certain month) see
Special money orders. |
Amounts and due dates of the installments are also displayed at the bottom of
the invoice, so the customer can view the plan of payment by installments.
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When you automatically post the document, for
which we have created a payment by installments, the program will post the
amount on the account claim towards customers (for example 1200) with the
adequate due dates and in the adequate number of installments. Automatic
posting of such invoice includes positions for posting by currency of payment
and code of the payment type and creates an adequate number of postings on the
account of claims. The mark of the type of payment is being filled into the note
of corresponding position with the automatic posting. | |
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The amount for payment with the creation of
the installment payments cannot be changed. If you wish to increase the value
due to the installment type of payment, this has to be done beforehand - in the
document! |
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