Invoices
Invoices
In the "Invoices" panel the most important document data are included: customer, document ID and date as well as other vital information:
Journal entry data
Shortcut: 
| ID |
Unique document (journal entry) serial number which consists of a two character year ID, three character document type ID and a four character serial number.
The number is automatically generated by the program and it cannot be changed. To insert deleted documents and optionally set the serial number counter the following function of inserting documents is used.
By double-clicking the document ID the document types register of that journal entry, in which the document is created is opened.
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| Posting date |
Posting date or rather the journal entry creation date (by default the current date).
Shortcut: 
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| Period date |
Period date, in which the journal entry and posts belong to. By automatic invoices payable/receivable posting it should be entered with the data for journal entry creation. By manual posting this date is by default equivalent to the posting date.
Shortcut: 
When creating financial statements and overviews the period date, in which posts belong is used!
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| Clerk |
Clerk, who created the journal entry. By default that is the user, who is currently logged on. |
| Note |
A window for entering the additional note to the journal entry. The text can be maximum 2048 characters long. |
Invoices - general data
Shortcut: 
| Document |
unique item number which is composed from the two character year ID, three character document type ID (the same as in document types register) and six character item number.
The number is automatically generated by the program and it cannot be changed. To insert deleted documents and optionally set the serial number counter the following function of inserting documents is used.
By double-clicking the document ID the document types register of that journal entry, in which the document is created is opened.
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| Approved |
we confirm the field when the document is approved by the responsible person.
Approved document data cannot be changed! In such a case we have to change the document status (deselect this option), enter the necessary corrections and post the document once more.
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Until the invoice gets approved we cannot select it for automatic posting in the default settings! |
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| Customer |
A customer is a person who shall pay for the goods or services. With transfers to subject accounts/general ledger the claim shall be posted to this subject. |
| VAT date |
VAT date from the invoice payable. This date is used in the VAT records by the program for consideration, in which tax period the document belongs. |
| Department |
we select the department, which enables that we assign the issue to a specified department, cost center, department... within the company. The data on the default department is searched by the program in the following order:
- if the department is selected already in the document type, the data entered here shall be used for the department
- otherwise the department to which belongs the clerk/user, who created the new document, is used.
This data is used as the default value for department data in the document item.
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| Currency |
default currency from the settings is displayed. Yet if we selected the default customer currency in the customer register, this one is used. The currency can be selected directly rom the currency register. |
| Due date |
Invoice due date. The base for calculation of due date is by default the invoice date unless some other base is selected in the Program parameters . Due date is the selected date + the number of days that are due. The number of days that are due can be found in the customer register - financial data. |
| Payment |
The default payment method from the customer register is displayed. It can be also changed. |
| Sales |
The default payment method from the customer register is displayed. It can aslo be changed. From sales method depends also the way of searching for tax tariff. Correctly selected purchase method is also decisive so that the VAT records are correct! |
| Against payment |
total payment value (in currency from the document) has the same meaning as the same field in the invoice receivable (see Data on value).
By default this is the value of Total - Discount + Tax, in the currency from the invoice header (see Rounding of value).
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| Packing slip date |
is by default equivalent to the VAT date. It can also be changed if necessary. |
| Invoice date |
is by default equivalent to the VAT date. It can also be changed if necessary. |
| Doc 2 |
Document 2 from goods invoice. |
| Date Doc 2 |
Date of the Document 2. |
| Rcvbls. Acct. |
Account for posting receivables. |
Data on value
(Certain fields are already described in detail with the invoice receivable - see Data on value.)
| Clerk |
depending on the setting the program as the clerk provides the user, who logged in the program or the clerk, who is entered in the customer register.
Whether we can modify the field (select the clerk), is specified with the setting in the program parameters . |
| in local currency |
equivalent value in the local currency following the parameters (Against payment * National bank exchange rate). |
| National bank exchange rate |
the National Bank exchange rate used to calculate into the local currency and to post to subject accounts/general ledger. The date when the exchange rate ratio is selected is usually the invoice date. It can be selected in the Program parameters | Goods | General. For details see Foreign currency values monitoring. |
| Total |
total value of the document items (VAT excluded) and in the currency from the invoice header. The data cannot be changed. |
| VAT |
the sum of the calculated taxes from the document items and in the currency form the invoice header |
| Discount |
total value of the granted discount in the currency from the invoice header. The data can be changed and thus the discount value is specified. |
| (Discount) % |
percentage of the granted discount in the currency from the invoice header. The data can be changed and thus the percentage of the granted discount is specified. |
| Value |
total invoice value with the discount deduction made, VAT excluded and in the currency from the header of the invoices. This data can also be changed and so indirectly change the percentage and value of the granted discount. |
| Against payment |
by default it is the value of Total - Discount + Tax in the currency from the invoice header (see Rounding of values). |
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Copy Invoices from Selected Documents
Function can be found on wizard 
.
The functionality allows the user to duplicate invoices from the selected document. Copying invoices can be useful when user issue same invoices each month.
Proceed as follows:
- Open a new document first,
- set Target Date in the header and
- call journal to copy invoices from selecting document by using the wizard.
It opens a new window where you select journal entry and, where necessary, change dates.
With Duplicate button invoices will be copied. We get the message Copying complete! and can see all copied invoices. Invoices are prepared for posting.
With Cancel button the process can be aborted.
Clone Record
It is very similar to the process Copy Invoices from Selected Documents described earlier. The difference is that we need to be on the document we want to clone. By copy document we have an impact on journal entry date, with clone records not. It happened on todays' date.
After click on button Clone Records 
we will get new window. We need to review, enter or change dates if necessary and confirm the clone process with Duplicate button.
The new journal entry will have Target date equal to Date posted which is todays' date.