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Lines in Travel order (incl. daily allowances)
The section with the lines of a travel order can be logically divided into these parts:
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Search field for adding new lines
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Lines – Concise travel information
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Detailed line travel information
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Daily allowances and expenses in line
4.1. Daily allowances
4.2. Costs
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For a quick and easy creating of travel orders, PANTHEON Web Light enables searching and applying subjects (partners). Data can be entered or selected from the drop-down menu.
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(Search field)
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Enter data for search.
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 (Add)
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Moves the data and destination to lines and issues a question about the journey in order to easily apply the correct mileage:
Which direction do you want to transfer to the mileage field? – One-way./Return.
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 (Google maps)
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You can also add subjects with the help of Google search. The program will search for data and the location in Google maps.
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 (Subject)
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If the subject is not in the register yet, you can add them to subjects by clicking on this button and a form for adding a subject will open.
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WARNING
For Google search and the button to operate correctly, PANTHEON database needs to have the Google API key installed. You can do this in Settings | Company | Company info.
If you do'nt have a Google API Key, the program issues a warning: Google API key is missing.
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2. Lines - Concise travel information
The following information is added to lines:
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Subject name
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Full subject name.
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Absence
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Traveling time.
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Date from
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Departure time.
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Distance
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Distance traveled for the respective line.
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Amount due
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Mileage allowance for the respective line.
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 (Total kilometers traveled)
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The number of all kilometers traveled with this vehicle. If the program has the counter at start value, this value will be a sum, otherwise, it will only show the last value.
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 (Note)
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Upon clicking the icon, a window pops up for entering a note onto the document line. If there is a note in line, the icon colors yellow.
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 (Delete)
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Delete line. The default granule user does not have permissions to delete the record.
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Clicking on the arrow in line, you can expand the line to show detailed information.
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Date from
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Departure time.
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Date to
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Arrival time.
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Counter at start
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The reading of the counter of the selected vehicle before the start of this trip. Depending on the license plate, the program finds the last created travel order for the same vehicle and applies the last counter reading.
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Distance
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Distance of kilometers traveled for the respective line.
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Counter at destination
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The reading of the counter after the finished trip. It can be entered manually or it can be calculated from the number of kilometers traveled.
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Mileage
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The value of kilometers traveled in EUR.
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Travel Purpose 
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If the checker in Travel Management document types is confirmed then From the drop-down menu, select the purpose of the travel, applied from the Travel purposes register in PANTHEON database.
If the checker in Travel Management document types is not confirmed, clicking on the bubble opens a pop-up where any text can be entered. By clicking Save button, the entry is saved. If an entry exists, the bubble turns orange.
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| Cost Center |
When inserting a new travel information for the employee, by default the Cost Center field value entered in employee's Salary Parameters is transferred to this field. You can select another Cost Center from the drop-down menu or delete it if it is not needed. |
A daily allowance is an average cost that an employee is expected to have for meals (subsistence) on the trip. The amount of untaxed daily allowances for individual countries is usually defined in the legislation. For example, in Slovenia, for trips inside the country, the amounts are defined in the “Decree on the tax treatment of reimbursement of costs and other income from employment” and for trips abroad in the “Decree on the tax treatment of reimbursement of costs and other income from employment”.
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HINT
If the PANTHEON database has the correct codes for daily allowances, the program will automatically calculate the amount of daily allowance depending on the time and place of the travel and add this amount into line. Only meals have to be selected manually.
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HINT
Daily allowances are already entered into the database.
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Daily allowance
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The type of daily allowance is automatically applied considering the time of traveling.
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Daily allowance number
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The program automatically calculates the number of daily allowances depending on the traveling time. The data can also be manually changed.
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Daily allowance amount
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The value of daily allowance is automatically applied from the Daily allowances and mileage rates register. You can also manually change this data.
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Breakfast (lunch, dinner)
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Tick the box if breakfast is included in accommodation, meaning that the daily allowance amount will be decreased. The same is applied if lunch or dinner are included. Further settings/practical implications depend on the localization and local legislation.
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Factor
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Shows the value in relation to the entire daily allowance, i. e. the whole daily allowance is represented by 1; the allowance reduced for 10% (breakfast) is represented as 0.90 etc. This is a read-only field and you cannot manually change it.
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Daily allowance bonus
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Total value of the daily allowance (field) bonus (for all days).
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Value
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Value of an individual daily allowance, decreased by any reductions due to included meals. This is a read-only field and you cannot manually change it.
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Currency
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Currency applied from the Daily allowances and mileage rates register, which cannot be changed here.
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Exchange rate
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Exchange rate applied depending on the selected currency, but you can also manually change it here.
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(Add)
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Moves the data about the daily allowance to lines.
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Costs are selected from the Costs register, entered in PANTHEON database in Document type Travel orders in Direct cost types.
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Cost
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From the drop-down menu, select the type of cost from the Travel orders register in PANTHEON.
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Amount
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Amount of the respective cost.
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Currency
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Select the currency of the respective cost. By default, the program offers your local currency from the program settings.
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Date and time
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Select date and time when the cost arose. Based on this date and time, the exchange rate will be applied.
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Exchange rate
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If the cost is in a foreign currency, the exchange rate is displayed here for exchange to EUR, applied from the bank chosen in the program settings (e. g. Bank of Slovenia for Slovenia).
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Value
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Value in local currency, if applicable.
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Not in LCY
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Tick the box if the cost is not in the local currency and you do not want the program to calculate it and convert it, but leave it in the foreign currency.
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Not to be paid out
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Tick the box if the cost will not be paid out and not displayed in unpaid costs and in the report. However, the cost will be posted and shown in the cost center.
You can set the default value of the tick box in Document type Trips.
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Description
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Enter a short description of the cost (a note).
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(Add)
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Moves the data about the cost to lines.
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