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Materials Consumption

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Materials Consumption

WARNING

In the automatic posting of material consumption, you can only post document types that can be found in the Goods | Issue, Goods | Receiving and Goods | Transfer menus (under the Goods module), which have their type defined in the registers as issuing or receiving. Only documents of this type can be used in the automatic posting of material consumption.

 

WARNING

Verification of posting of material consumption is an built-in feature of the program that enables removing of records for the specified period. By entering the closing date of material transactions, you can prevent changes in valuation prices of a period closed this way!
It is recommended that, after you remove records of material consumption, you also close posting material consumption for the period.

When posting the amounts of material consumption, the program uses warehouse prices or valuation prices.

For example, the automatic posting of material consumption is used when removing records of material consumption of one's own production, when posting inter-warehouse transfers, when removing the records of purchase value of goods sold, etc.

warning

For special terms in reports and posting by retail prices see Posting by Retail Prices.

 

WARNING

The Record only document types are NOT offered for automatic posting.

 

WARNING

Linked document and External document are included on the journal entry for materials consumption if this is defined in the Document Types register.

 

 

Table of content:

  1. General posting window
  2. Create Journal Entry
  3. Right-click column selection

1. General posting window

Document Types

It is mandatory to mark all document types to be used in the posting of material consumption. You can simply mark them by clicking on them with the left mouse button or by using the commands from the right-click menu: 

 

Item Types

It is mandatory to  to mark all item types to be used in the posting of material consumption. You can simply mark them by clicking on them with the left mouse button or by using the commands from the right-click menu: 

Date From

It is MANDATORY to enter date limits of the period, for which the records of material consumption are to be removed. The date entered here is the start delivery date of the goods supplied.

(Date) To

It is MANDATORY to enter the date limits of the period , for which the records of material consumption are to be removed. The date entered here is the end delivery date of the goods supplied.

Doc. Date From

It is MANDATORY to enter date limits of the period, for which the records of material consumption are to be removed. The date entered here is the initial date of the invoice.

Doc. (Date) To

It is MANDATORY to enter the date limits of the period , for which the records of material consumption are to be removed. The date entered here is the end date of the invoice.

Document

The posting candidates can be limited by individual document.

Item

The post and/or report can additionally be limited by an individual ID (item ID) from the document lines.

Primary Category

The post or report can also be additionally limited by an individual item category from the document lines.

Warehouse

The post and/or report may additionally be limited by a specific warehouse from the document lines.

Customer

The post and/or report may additionally be limited by a specific customer from the document lines.

Department

The post and/or report may additionally be limited by a specific department from the document lines.

Cost Ctr.

The post and/or report may additionally be limited by an individual cost center from the document lines.

Document Status

Select the method of selecting material transactions (movements) or the status of the documents that you want to include in the report:

  • Unposted – Shows unposted transactions. Select this status when you want to post a material transaction as usually.
  • Posted – If you select the Posted status, you can post the documents with such a status once again. The original journal entry is reversed and a new one is created. You should select this status when you want to display the already posted material consumption. This checkbox can also be used to post the already posted transactions once again. However, in such a case, it is recommended to delete the journal entry, because this way the transactions are changed to unposted and can be posted to the period in which they belong. This can substantially lower the risk of potential errors.

Posting Type

Select the method of posting material consumption:

  • Summary by Document Types – Select this option if you want to perform summary posting of material consumption by document types where consumption occurred.
  • Detailed by documents – Select this option if you want to make a report of material consumption by referencing the document number where consumption occurred.

The Summary post will be performed successfully if the correct account settings are defined at the document type level. Possible answers to the questions about why data related to specific document types have not been successfully posted can be found by checking the Posting Errors subpanel.

The Detailed post will be performed successfully if the correct account settings are set at the document type level. Possible answers to the questions about why data related to specific document types have not been successfully posted can be found by checking the Posting Errors subpanel.

The choice of the posting method also affects the way posting data are displayed!

  • By selecting the Detailed by Document and Subjects option the posting data will be displayed in detail at the document and subjects level.
  • By selecting the Detailed by Document lines option the posting data will be displayed in detail at the document and document type level.

Posting by Departments and Cost Centers 

  • If checked, it displays or posts data by departments and cost centers, which are burdened by material consumption. The data are searched for in document lines.
  • Leave the checkbox unchecked if you want to display or post data in the total amount, regardless of which department or cost center is specified in document lines for which you are trying to establish material consumption.

Account for Positive Rounding Differences

(Upon first posting) Enter the account for positive rounding differences (if they exist). When posting material consumption, such differences rarely appear, usually only with the posting of material consumption by retail prices.

Account for Negative Rounding Differences

(Upon first posting) Enter the account for negative rounding differences (if they exist). When posting material consumption, such differences rarely appear, usually only with the posting of material consumption by retail prices.

Maximum Rounding Difference

(Upon first posting) Enter the maximum allowed amount that may be posted to the above mentioned accounts. If the amount of the rounding difference is greater than the selected one, then the program returns a posting error message and the posting of such a document is not successful.

 

2. Create Journal Entry

Posting Type

 Select one of the two types of posting:

  • Create  Creates a new journal entry. In this case, you need to provide the document type, period date and posting date that can be entered below. 
  • Append  Appends posts to the existing journal entry. In this case, an existing journal entry must be selected, to which the program appends posts.

Document Type

It is MANDATORY to enter data required for creating a journal entry (that is, the document type number for the journal entry of material consumption).

Target Date

It is MANDATORY to enter the period date of the journal entry.

Posting Date 

Enter the posting date of the journal entry.

Reports

Displays material consumption report according to the selected criteria.

Posting

Launches the posting of material consumption

For those posts (document type in summary posting or documents in detailed posting) where posting has not been successfully closed, the procedure can be continued by checking the Posting Errors subpanel, and by subsequently posting the data once more. 

Search

By clicking this button prior to posting, you can view the documents listed for use in material consumption matching the selected criteria. You can open the document by double-clicking its number.

The window displays a document list according to the selected document type. By selecting some other document type (Receiving, Issue, Transfer...), you can view the document list for this specific document type.

The posting of documents is not affected by the way the documents are displayed. This means that by clicking the Posting button, documents are selected according to the currently selected criteria and not according to the way they are displayed.

 

HINT

See Toolbar for a general description of its functions.

 

3. Right-click column selection

Other columns of the overview can be accessed by using the right mouse click.

Doc. 1 Date

The date of Doc.1 from the document.

Doc. 2 Date

The date of Doc.2 from the document.

Document 1

Description from Document 1.

Document 2

Description from Document 2.

Issuer

Issuer from the document.

Name 2

Name 2 from the subject.

Name 3

Name 3 from the subject.

Receiver

Receiver from the document.

Type

Type of document.

Warehouse

Warehouse from the document.

 

 

 


 

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