Fixed Assets – Value tab

Line

Number of the line.

Date

Date of event creation:

• In case of acquisition, this refers to the date of activation of the fixed asset, which is at the same date when depreciation calculation starts. If you change the date of activation of the fixed asset in the main window, then the date in this field (for entry type 1 - Acquisition) automatically changes. If depreciation has already been calculated, it has probably been calculated for the wrong period. The program issues a warning about this: Activation date changed! Check if the calculated depreciation is correct! Update the activation date in the Changes panel?). If the date of activation does not exist at the moment of entry into the register, then the date of acquisition of fixed asset is entered in this field. Any modifications of the date of activation can be entered manually at a later stage.
• In case of depreciation calculation (21, 22 and 23), this refers to the date when you confirmed the calculation. For more information, see the chapter depreciation calculation. 

hint In the next report, depreciation is calculated from the date displayed here!

• For the remaining entry types (3, 4, 5, 6, 7, 8), the date in value adjustment is an indicator of the start of depreciation calculation for this entry. When posting value adjustment, this date is used as the period date to which the post is linked.

Purchase value

The amount of (revaluated) purchase value, which is:

• the actual purchase value upon acquisition of the fixed asset, or
• after the possible revaluation report this refers to the revaluated purchase value of fixed asset from the report.

HINT The value is always entered as a positive amount, because according to the entry type, the program consider cases in which the value entered here is deducted (type 5 - Downward revaluation in downward revaluation accounts or 23 - Depreciation in downward revaluation accounts or 7 - Reversal of upward revaluation).

Accumulated Depreciation 

The difference between the purchase value and accumulated depreciation is shown as accounting (carrying) value.

hint The value is always entered as a positive amount because the program shall according to the entry type consider cases in which the value entered here is deducted (type 5 - Downward revaluation in downward revaluation accounts or rather 23 - Depreciation in downward revaluation accounts and 7 - Reversal of upward revaluation)..

Currency

Currency in which the value of fixed asset is measured.

Status

Status of the fixed asset.

All active fixed assets by default have the status AK - Active, while the non-active ones (sold or written off and deactivated, that is disposed fixed assets) have the status NA.

When the inventory count sheet is created, it includes only active fixed assets. That includes those marked for depreciation and revaluation calculation.

WARNING A non-active fixed asset cannot be activated AGAIN. If you want to change the status of a fixed asset to active, you have to reverse the deactivation of fixed asset.

Book Value

Book value is calculated as a difference between purchase value less accumulated depreciation.

Depreciation

Depreciation of the period.

Related document

Internal ID of the document that is the base for value adjustment:

• upon acquisition (entry type 1-Acquisition), this refers to the value from the Related document field;
• when preparing the revaluation and depreciation report (entry type 2X), this refers to the internal ID of the (confirmed) calculation;
• if value adjustment has been manually entered and has then been posted using the posting value djustment function from the right mouse click menu (applies to entry types 1 and 3 to 8), this refers to the journal entry ID to which the entry has been posted.

Specific documents mentioned above can also be directly opened by double-clicking the document ID.

WARNING If you delete the journal entry or depreciation calculation, this does not mean that you deleted this record! – You can delete the post by first deleting the journal entry for posting and then its ID that can be found in this field. Only then you are allowed to post the line once more. – Deleting data from depreciation calculation is performed by restoring the report.

Entry type

Determines the type of record in the Fixed Assets register. 

Types 21, 22 and 23 are created automatically. Other types can be entered manually and then posted. For more information, see the chapter Entry types.

The entry type shows information about the change posted on fixed asset account.

WARNING After the posting to the general ledger, changing and deleting individual records (date, purchase value, value adjustment, related document, entry type, account) in the value adjustment line of fixed assets and/or small tools is not allowed anymore. In such a case, the following message is returned: Line already posted! It cannot be changed anymore!

WARNING Entry types 21, 22 in 23 are used for depreciation calculation and are transferred automatically to the fixed asset account after the confirmation of depreciation calculation.

WARNING Users without upward and downward revaluation of fixed assets will only use entry type 1 - Acquisition, 21 - Depreciation on acquisition accounts and 6 - Disposal of fixed asset.

Available entry types are:

• 1 - Acquisition- Acquisition - Debit account
• 21 - Depreciation on acquisition accounts - Acquisition - Debit account
• 22 - Depreciation on upward revaluation accounts - Upward revaluation - Debit account
• 23 - Depreciation on downward revaluation accounts - Downward revaluation - Credit account
• 3 - Upward revaluation on acquisition accounts- Acquisition - Debit account
• 4 - Upward revaluation on upward revaluation accounts - Upward revaluation - Debit account
• 5 - Downward revaluation on downward revaluation accounts - Downward revaluation - Credit account
• 6 - Disposal of fixed asset - no record
• 7 - Reversal of upward revaluation - Upward revaluation - Debit account
• 8 - Reversal of downward revaluation - Downward revaluation - Credit account
• 9 – Partial deactivation
• 10 – FA Sale

hint If you select Entry type: 10 - FA Sale while the status of a fixed assets is still active, an IRIS message is displayed: IRIS 1002457 – The asset is still active!

Account

Tells you on which account the purchase value of the fixed asset or, more precisely, its upward or downward revaluation is posted.

Data is filled in automatically after the entry type has been selected. It can be used for various summary checks and reports. Apart from this, you can also keep track of the fixed asset for which you have "transferred a post" from one account to the other. 

Type of entry – defines where the program searches for the data for the Account field

• 1 - Acquisition- Acquisition - Debit account
• 21 - Depreciation on acquisition accounts - Acquisition - Debit account
• 22 - Depreciation on upward revaluation accounts - Upward revaluation - Debit account
• 23 - Depreciation on downward revaluation  accounts - Downward revaluation - Credit account
• 3 - Upward revaluation on acquisition accounts- Acquisition - Debit account
• 4 - Upward revaluation on upward revaluation accounts - Upward revaluation - Debit account
• 5 - Downward revaluation on downward revaluation accounts - Downward revaluation - Credit account
• 6 - Disposal of fixed asset - no record
• 7 - Reversal of upward revaluation - Upward revaluation - Debit account
• 8 - Reversal of downward revaluation - Downward revaluation - Credit account

Note

The column is hidden by default. It can be filled in manually or is note automatically filed when creating FA from supplier invoice by using wizard.

Invoice no.

Shows invoice number that represents internal number of received invoice for FA purchase.