New Absence

To enter a new absence, you can use following options. 

You can open the form from the Absence  Overview calendar in the Wizards menu: , or you can open the form directly from the Personnel | Calendars | New Absence menu.
The program will open a special New Absence form.	In the Employee field you can enter the employee for which you would like to enter the absence. If you have activated the New Absence function directly from the Absence Overview form, the program will enter this field automatically with the active employee.
In the Department field you can select the department and the program will copy absence to all employees that are assigned to the certain department.

If you do not define the Employee and Department field, the program will record the absence to all employees of your company!

The program will copy absence only to employees with the active employment relationship in the certain period. Otherwise, the program will display: Employee was not employed in specific period.

 Once (If), you have defined the Employee and Department fields, you can determine following information:

Absence Type	In this field, you can select from the lookup list the absence type that the program will copy to certain employees.
	In order to get correct absence types, you have to create the register of Earnings Types and define correct absence types!
Absent From	In this field you can select from the calendar the start of the employee's absence.   To enter this field is mandatory! If you do not enter the field, the program will display a warning: Absent start must be defined!
Absent To	In this field, you can select from the calendar the end of the employee's absence. To enter this field is mandatory! If you do not enter the field, the program will display a warning: End date must be later than start date.   On the right side of the To field is the Finished option. If you select this option, the program will close or finish the absence with the date in the To field. The program will enter the information in the Employee files of the employee, Absence Overview panel. If the absence is also sick leave, the program will enter it also to the sick leave.
From	If required, you can also enter the hour of employee's absence start.
To	If required, you can also enter the hour of employee's absence end.

By using From and To fields you can also record shorter absence from the work place (not whole day, but some hours).

You can also enter an absence in an easier way, through the Absence Overview form.

Print Leave Permit	If you select this option, the program will print the leave which will include all elements defined in the program parameters.
Working Saturdays	With this option you can define if an employee has working Saturdays.
Working Sundays	With this option you can define if an employee has working Sundays.
	With a click on this button, the program will open the Absence Overview form.

If you have determined absence to employees who already have entered absence for the certain period, the program will not overwrite the absence, but will display report.

 Za tem lahko zapremo okence, kjer smo vpisovali nov dopust, s klikom na gumb  .

The program can also display the following message: A leave for this period already exists!.

Meaning, you have determined the employee absence for the period for which he or she already has an absence.

If you would like to change, shorten the leave that you have already defined, delete the absence and enter new absence with different criteria.

The program can also display the following message, when entering an absence: Employee is missing planned working hours! Meaning, you have in the Administration Panel | Settings | Personnel | Leave selected the Include Planned Working Hours option. If so, you have to enter the employee planned working hours or deselect the option.

The program will track entries for earnings types with the defined Absence Type: Sickness if: - The the sum of sick leave you would like to enter the employee in the Absence Overview or Employee files form is 121 days. If so, the program will display a warning: Total sick leave paid by employer exceeds 120 days! Print notice? - If between employee's two sickness absences is more than 10 working days, the program will display following: Less than 10 working days between leaves! Change sick leave type?! The program will display warnings, but will allow you to enter the absence.