General
The General tab show Employee files.
Here we find general information, birth data, years of service and other information about employee registered in the Granule.
Below is a description of the form’s features:
Table of contents
- Toolbar
- Header
- General
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1. Toolbar
| Wizards |
Wizzard to Add employee to users. Create new user with the link to employee. |
| New employee |
Add new employee to the register. Button opens empty General form to add new employee. |
| Save |
Save changes made on the form. |
| X |
Disregard changes made on the form. |
2. Header
The header in the General panel shows main information about the employee:
- Employee photo you can change;
- First and last name, job and department;
- Type and place of residence;
- Contact data (e. g. phone number).
- link to Change contact information
Employee length of service:
| Arrival |
Date of arrival in the company. |
| Departure |
Date of departure from the company. |
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The sum of years, months and days of service |
| Calculation date |
Current date for calculation. |
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Hidden panel with the list of all entered employees for quick access. |
3. General
The form wirh general data about an employee has the following fields:
General
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Active
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Enable this toggle button to show that the employee is employed in the company.
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ID
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Employee code – the first and last name can be used.
Code is mandatory data. If you do not enter it, the program marks the field red and does not let you save the employee.
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Registration num./ID
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Unique registration number or employee ID within the company. Registration or ID number is not the national ID number, but the number assigned to the employee upon entering the company as their ID.
If the registration number is repeated, the program issued a warning message.
Registration number is mandatory data. If you do not enter it, the program marks the field red and does not let you save the employee.
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First name
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Employee’s first name.
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Last name
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Employee’s last name.
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Status
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Employee status. Selected from the drop-down menu:: Apprentice; Contract; Full-time, Permanent; Full-time, Temporary; Part-time; Retired etc.
Statuses are used to follow up different job types in the company.
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Job
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Employee’s job – position of employment. This data is intended for human resources management and developing the employee’s history of positions inside the company. Select from Jobs register.
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Department
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Department where the particular job is positioned. Select from Departments register.
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Superior
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The person superior to the employee currently added. This data is important for confirming travel orders and (annual) leave requests. Select superior from the drop-down menu.
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Nat. ID no.
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National personal identification number. For foreigners, enter the foreigner’s personal ID number.
The program has an integrated personal ID number control and issues a warning in case of an incorrect number. The program also issues a warning and stops the procedure if you mistakenly enter the personal ID number of an already-entered employee: Nat. ID No. already in use.
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Tax no.
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Two-character country code from the Countries register and enter the employee’s tax number. The program has the following integrated control mechanisms:
- The tax number is incorrect, the program issues a warning message: The tax number contains an error (control number)!
- The length of the tax number is incorrect; the program issues a warning message: Length must be 8 characters.
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Gender
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Employee’s gender.
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Citizenship
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Employee’s citizenship.
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Birth data
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Birth date
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Employee birth date from the calendar. Entering a correct national personal ID number automatically fills this data in.
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Birth place
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Postal code and the place name. Regardless of the entered postal code, the birthplace can also be changed. Select from Post register.
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Birth country
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Country of birthplace. Select from Countries register.
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| Holiday for |
In multinational company, we can choose which country's public holidays will be relevant for payroll. |
| Affiliation |
In this field you can choose religion. |
Other data
| Licence plate |
Employee’s vehicle registration number from the Vehicles register. Here, only these numbers can be selected that have been previously added and are marked as active in the Vehicles register.
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Company vehicle
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Enable the toggle button if this is a company vehicle and it is entered in the Fixed assets register. This data is used in Travel orders.
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