Creating a new cash disbursement
In the Cash transactions module we can create cash disbursements, cash receipts, cash reports and view the list of cash receipts and disbursements. Cash disbursements and cash receipts create the cash journal. The cash disbursement must be written out for all payments. All cash receipts and cash disbursements constitute the cash report of that day.
In this chapter, we will explain how to create a new cash disbursement.
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CASE SUMMARY
The person responsible wishes to create a cash disbursement for a cash deposit to a bank account opened at ADIKKO bank d.d. on August 1, 2022. They have deposited cash in the amount of EUR 2,000. The person responsible creates the cash disbursement following the next steps:
- Opening the Cash transactions window
- Entering data in the window header
- Entering data in lines
- Entering data into General data
- Printing the cash disbursement
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1. Opening the Cash transactions window
The person responsible wished to created a new cash disbursement for August 1, 2022.
For this purpose, they choose the Financials module from the menu and then choose the Cash transactions submodule.
They go to the Cash disbursements tab. The window is divided into several tabs in the toolbar:
- Cash receipt
- Cash disbursement
- Cash reports
- List of receipts and disbursements.
They continue by choosing the document type.
2. Entering data in the window header
In the header of cash disbursements, the person responsible can view the most important information about the document.
In the Document type field, they can choose among pre-prepared document types of cash disbursements. In this case, those are:
- 8100 Cash disbursement
- 8110 Cash disbursement - POS retail
- 8120 Cash disbursement - POS BAR
- 8130 Cash disbursement - POS retail RT
- 8140 Cash disbursement - POS Service
- 8200 Cash disbursement - Travel orders
- 8300 Cash disbursement - Travel order prepay.
They choose the 8100 Cash disbursement document type.
They choose the cash recipient in the Subject field: ADDIKO BANK d.d.
In the Payment method field, they choose 11 Cash - Euro.
A document can be assigned the confirmed status if it has been approved by person responsible.
The Order number is created automatically when the document is saved. In this case, a document with the number 22-8100-000002 is created.
After all the fields in the header are filled and the document saved, the person responsible continues by entering data into lines.
3. Entering data into lines
The begin by entering data in cash disbursement lines.
The first field - Name - represents the name or description of the basis for issuing cash. These are the following options from the drop-down menu:
- Other refund
- Cash payment to supplier
- Cash payment by customer
- Cash deposit to bank account
- Shipping
- Daily revenue
In this case, cash deposit is the chosen method.
The Document field is intended for entering the number of the binding document on the basis of which the cash disbursement was incurred.
The Payment method is automatically filled with the choice from the window header.
In the Amount field, the person responsible enters the daily revenue. In this case, they enter EUR 2,000.00.
By clicking on the 
(Add line) button or by pressing Enter the selected set of data is written in the line.
They continue by entering general data.
4. Entering data into General data
General data is accessed by clicking on the 
(Show) button on the right side of the window.
General data constitutes of three parts. In the first part, the person responsible chooses the date of issue and currency.
The Date of issue field is automatically filled with the current date. In this case, the person responsible chooses August 1, 2022.
The Currency field is automatically filled with the default currency set in the admin console.
The second part is intended for entering data on the number and date of two binding documents. The most common use is the number and date of the invoice and/or the packing slip.
They continue to the third part of general data, where they check the information about the title of the recipient of the cash and the person responsible.
In the Title field, they enter the recipient's information: ADDIKO banka d.d. In the Clerk field, the person logged into the program is automatically selected by default.
Once they finish entering all data, they continue by printing the cash disbursement.
5. Printing the cash disbursement
Once all fields of the cash disbursement are filled, it is ready for printing.
They click on the Print button in the toolbar.
If they wish to choose a different print format, they click on the down arrow on the Print button and choose another option.
