Costs
The Costs Tab provides a detailed overview of additional expenses associated with Fixed Assets, Small Tools, and Fixed Assets in Acquisition, such as maintenance costs and upgrades. Each entry includes essential information, including the Amount and Activation Date. It enables accurate tracking of the total cost of an asset throughout its lifecycle and provides data for financial analysis and asset management.
Entries appear in this Tab only under the following conditions:
- The Entry of costs on fixed asset checkbox is enabled in the Receiving | Financials for the relevant Document Type.
- When using the Transfer to Fixed Assets function:
- the Transfer Type field must be set to Costs.
- The Inv. No. for Upward Reval. (Inventory Number for Upward Revaluation) field must be selected from the drop-down menu and set to the inventory number of the fixed asset to which the costs will be assigned.
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HINT
The additional columns Transfer Type and Inv. No. for Upward Reval. can be accessed by right-clicking on one of the column names and choosing Edit | Select Columns.
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The Costs Tab can be accessed in the Fixed assets, Small Tools and Register-Fixed Assets in Acquisition registers.
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HINT
Examples of how to use the Costs Tab are described on the corresponding pages of the User Manual.
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Costs consists of the following functional units:
| Line |
This field contains a sequential number of the Costs entry, which automatically starts at 1, but it can also be manually filled-in. For each subsequent entry, the field will auto-populate based on the previous entry. |
| Type of Entry |
Automatically populated with Costs, based on the selection made when using the Transfer to Fixed Assets function and choosing Costs in the Transfer Type field. Type of Entry field is read-only. |
| Linked document |
Displays the internal number of the invoice from which the Costs were transferred. This field is automatically populated and read-only. |
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Doc. Line
(Document Line) |
If the invoice includes multiple Lines, this field indicates the specific Line that was transferred to the Costs Tab. It is automatically populated and read-only. |
| Date |
the activation Date of the Costs. this field is auto-populated based on the date selected during the Transfer to Fixed Assets function, but can be manually changed if needed. |
| Amount |
Shows the value of the Costs as stated on the invoice. This field is automatically filled in but may be manually edited. |
| Account |
Automatically populated with the Account number to which the Costs will be posted. This is based on the Item selected in the invoice. |
| Accrual |
Indicates whether the cost is subject to accrual accounting, meaning it is recognized in the period it is incurred rather than when it is paid. The field is Automatically populated based on the selected Document Type and its predefined settings or can be selected from the drop-down menu |