Accruals and Deferrals
This section allows you to manage document types and key settings for accruals and deferrals.
The settings are accessed from the menu Settings | Program | Document Types. The form opens the register of document types, where we go to the Financials | Accruals and Deferrals panel.
Here is a description of the form and its individual elements.
1. Toolbar: The toolbar enables various functionalities in the Document Type register.
2. Header: In the header of the form, enter the data necessary to enter the type of document. The created archive document type is defined with the following data:
|
ID
|
Enter any three-digit alphanumeric code of the type of archive document in the field.
|
|
Short name
|
In the field, enter any short name of the type of archive document that is printed on reports.
|
|
Name
|
Enter the descriptive name of the document type in the field.
|
|
Record Only
|
The field is marked in yellow if it is a record type of archive documents.
|
|
Group
|
Each type of archive document can be assigned a group and thereby group it in the menu.
|
|
Link to LT/LX menu
|
The setting of the field is mainly intended for accounting services whose users of LT/LX programs connect via hosting to the database on which the accounting service also works, as well as independent users of LT/LX versions.
 |
HINT
Read more detailed instructions and field descriptions in the chapter Link to LT/LX menu. |
|
|
Classification
|
Select the document type classification from the drop-down list. We have created classifications in the form Classification Scheme.
|
3. Accruals and Deferrals
On the Accruals and Deferrals tab, we set key settings for the document type.
|
Posting Side
|
Select whether the document type is used for accrued/deferred revenue (Credit) or expenses (Debit). Accrual/deferral candidates depend on this parameter.
|
|
Type of Accrual/Deferral
|
Select whether the accrual/deferral is short-term or long-term.
|
|
Type of Accrual
|
In this section we select for what kind of accrual type the document type is created. We can choose between:
- Day
- Week
- Month
- Month (by day)
- Year
|
|
Start date of Accruals
|
From the drop-down menu we select the start date of accruals. We can choose between:
- R – VAT date
- D – Packing Slip Date
- I – Invoice date
- 1 – Linked Document 1 Date
- 2 – Linked Document 2 Date
- N – Use fixed date for all
- Z – Date Due of Document
|
|
No. of Accruals
|
A default number of accruals is set, which can be changed later on the accruals creation form.
-1: No default number is set. The number is entered on the accruals creation form.
|
|
Accounts with Candidates
|
A semicolon-separated list of accounts from which candidates for accruals/deferrals are offered.
|
|
Default Account
|
The default account for newly created accruals/deferrals. The account can be changed when accruals/deferrals are created.
|
|
Merge Lines
|
If checked, invoice lines will be merged into one.
|
|
Accruals Items (;)
|
|
|
Add note as suffix when posting
|
If the switch is marked, the note from posted invoice will be copied to the journal of posted accruals.
|
4. Notes: On the Notes tab, we set notes for the document type.
|
Note
|
The note for this document type, for example, a description on its intended use.
|
|
Default Note
|
The note that should appear in all newly created documents of this document type.
|
5. Permissions: On the Permissions tab, we set authorizations to one or more users at the same time.
Accruals and Deferrals