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Reg.
(Register) |
Every checkbox is checked by default and indicates which FAs will be processed during the inventory count.
If a FA will not be processed, click on the checkbox to deselect it .
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Invent. No.
(Inventory Number) |
Displays the Inventory Number assigned to the FAs or small tools, as defined in the Header. It serves as a unique identifier for each FA and is used for tracking, referencing, and managing FA throughout the program.
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| Name |
The primary Name of the FA, such as building, sewing machine, or computer, as entered in the Header. It helps identify the FA in the inventory list.
If manually entering existing FAs, the field is automatically populated once the Inventory Number has been selected. |
| Location |
Indicates where the FA or small tools is physically situated within the organization, as recorded in the Movement tab.
If manually entering existing FA, the field is automatically populated, once the Inventory Number has been selected and if this information exists in the Movement tab.
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Hint
Double-clicking this field, opens the Fixed Asset Locations register, where Locations can be added or edited.
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| Type |
The status of the FAs or small tools included in the inventory check. It indicates the condition or classification of the FA at the time of inventory.
The available Types are:
- M – Missing: Assigned to a FA which is listed in the register but not found during the inventory check. This status is automatically set when using the Fill feature (see Wizards).
- N – New: Assigned to FAs that are not in the register but have been imported into the inventory list. This status is set when using the Import feature (see Wizards).
- P – Moved: Used when the location of the FA has been changed since the last record. This status is set when using the Import feature (see Wizards).
- O – Unchanged: Used when a FA matches the existing record in the register with no changes. It is assigned after using either the Import or Fill feature (see Wizards).
- D – Destroyed: Applied to FAs that are no longer in use due to damage or being beyond repair.
- Z – Obsolete: Assigned to FAs that are outdated or no longer serve a functional purpose within operations.
- L - For disposal: Used when the FA is marked for disposal or sale.
- X – Unspecified: This status is set by default when a FA is entered manually and its condition or classification has not yet been determined.
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| Book Inventory |
Book Inventory field corresponds to the Status field in the Header.
Manually enter the functional status of the FA (such as active, inactive or damaged) when the Type N – New is used. This status will be copied from the inventory count into the register when the Transfer Selected to Register Wizard is used.
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Warning
The field can only be used for FAs whose Type is N-New. For other entries this field is invalid and cannot be filled-in.
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| Category |
Automatically populated based on the value entered in the Group field within the Header.
It identifies the classification Group to which the FAs or small tools belong, helping organize FAs by type, function, or department.
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Deprec. Categ.
(Depreciation Category)
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Manually enter the category when the Type N – New is used for the FA. This value will be copied from the inventory count into the register when the Transfer Selected to Register Wizard is used.
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Warning
The field can only be used for FAs whose Type is N-New. For other entries this field is invalid and cannot be filled-in.
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| Note |
An optional text field for entering additional information or comments about the FA. This may include observations from the inventory check, FA condition, usage notes, or other relevant remarks that help provide context or clarity. |
| Quantity |
Automatically set to 1 when a new FA is manually entered or added using the Fill feature in the Wizards.
The Quantity can be manually adjusted if needed, particularly for FAs that are managed in batches or have multiple identical units grouped under a single inventory record.
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| Activated On |
Manually enter the date of activation when the Type N – New is used for the FA. This value will be copied from the inventory into the register when the Transfer Selected to Register Wizard is used.
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Warning
The field can only be used for FAs whose Type is N-New. For other entries this field is invalid and cannot be filled-in.
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