Invoices issued in accounting firms represent a simplified entry of invoices and their subsequent posting. In this way it is used mainly in accounting firms and for simpler billing of services provided since you need not enter as many data. Thus speeding up the process and making it more transparent. All functions remain unchanged (e.g. VAT invoices received, account cards and outstanding items, etc.) since both the goods document of
issue and accounting
journal entry are created during the process. Transferring to Goods module you obtain records of
VAT invoices received.
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Trying to delete journal entry clicking
 deletes invoices as well!!! |
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This kind of entry is not appropriate for issuing of items whose stock is kept in databases!
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Example:
Let us say you issue an invoice to Alpha Trade on April 4th, 2007 in the amount of 5,000 with the date of service rendered on April 4th, 2007 and value date May 13th, 2007.
1. Simply click
if this is the first invoice to be entered on April 4th, 2007. Enter posting and period dates and then click
.
2. Enter data in the invoice header: Values of VAT date, Receiving and Invoice Received fields are obtained from the journal entry header. On the other hand, Value Date is obtained from the Subjects register:
Change dates accordingly:
The Payment Method and Sales fields are filled-in from the Subjects register. The Account field on the other hand gets filled-in from the Document Types settings.
3. Enter income account, item (if by default it is not entered from the Document Types settings), price, discount and when necessary also department and cost center:
4. Clicking Post automatically posts the entered invoice to the corresponding journal entry. You can continue with entering invoices and post multiple invoices simultaneously. Invoices that have not been posted are offered automatically:
Clicking Post posts selected invoices: They are displayed in the under the Journal Entry tab in the Invoices Issued in Accounting Firms:
Having already posted some invoices, you may proceed with entering and by clicking Post appends them to the existing journal entry.