If an item is tracked by serial numbers, an inquiry into the stock of the
item (see
Wizards) will also reveal the inventory of serial
numbers for the item.
The serial numbers that have been found can be viewed by clicking the
S/N Stock
button (see
Inventory Lines Task Bar).
When taking inventory, you must enter both the quantity and the serial numbers of
goods that are physically in stock. This information can be entered manually or
using an external source (see Bar Code Scanner). Information about the serial numbers of
an item can be accessed
by clicking the
Serial No. button (see
Inventory Lines Task Bar).
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Information about
serial numbers from the book inventory can easily be copied to the inventory
determined by an inventory count! This can be done by clicking the
Copy S/N
button.
|
This will transfer both serial numbers and quantities from the book
inventory!
Continue by adjusting the actual number of serial numbers, and consequently the
quantity, for an individual item in the inventory count.
When printing out the stock for items tracked by serial numbers, only serial
numbers for which a difference between the physical and book inventory has been
found will be displayed. The questionable serial number will be displayed,
followed by the physical and book inventory in parentheses.
1. An Actual Inventory Shortage of an Item with a Serial Number
- The book inventory of item PART03 is 8 pieces, serial numbers 123403 to
123410.
- An inventory count reveals that the actual inventory for item PART03 is 7 pieces, serial numbers 123403 to123409.
- Obviously you're dealing with an inventory shortage; in this case, 1
piece of item PART03, with the serial number 123410.
- A report of the inventory count and a
report of the inventory shortage will only display information about the
questionable serial number and the difference in quantity:
PART03
Compound part 03
7.00 PIECES 8.00
-1.00
1,000
Serial number: 123410(0.00/1.00)
- Once you confirm the inventory count, the
program will create an internal issue for 1 piece of item PART03, with
serial number 123410.
2. An Inventory Shortage of
Serial Numbers
-
The book inventory of
the stock of Item 3, which is tracked by batch serial numbers, is 273 pieces,
or, by batch:
36: 3 pieces, 38:170 pieces, 40:60 pieces, 42: 40 pieces
- An inventory count has revealed that the
quantity of Item 3 is the same as that shown in the book inventory (273 pieces),
or, by batch:
36: 2 pieces, 38: 171 pieces, 40: 60 pieces, 42: 40 pieces
- Obviously you're dealing with an
artificial excess and shortage: an excess of 1 piece for serial number 38 and a
shortage of 1 piece for serial number 36.
- A report of the inventory will only display information about the questionable
serial numbers. This will NOT appear in the report of inventory shortages and
excesses, because the quantity checks out!
3
article 3
273.00 PIECES
273.00
0.00 5,180.22
Serial number 36(2.00/3.00), 38(171.00/170.00)
- Once you confirm the
inventory count, the program will create two lines in a document for the
inventory excess: one for the receipt of 1 piece of Item 3 with serial
number 36 and one for the issue of 1 piece of Item 3 with serial number 38.
The two lines cancel each other out by quantity and value. The receipt and issue
are created only to balance the inventory of serial numbers with that in the
inventory count!
When you confirm the inventory count (see
Wizards), the program also checks if a unique
serial number has been entered more than once in an inventory count. This can
occur if information for an inventory count has been transferred from an outside
file (see Bar Code Scanner). If the serial number
of an item tracked by serial numbers has been entered twice, the confirmation
will not succeed. The program will display an error and report the items and
serial numbers that have been entered more than once (see
Serial Numbers Assigned to more than One Piece!).
In this case, adjust the serial numbers to the actual inventory and try to
confirm the inventory count again.
General Functions:
Related Topics: