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Describing document types in the Tecta database

 

Which document types you need depends on your company's business processes. In order to make it easier to review and understand the individual processes in Tecta, document types used in the Tecta database are presented below. The complete Tecta process can be viewed in graphical form in the Material and goods movements chapter.

WARNING

Each company has its own business processes. Accordingly, document types are created and settings defined.

 

Table of contents

  1. Orders

  2. Work Orders

  3. Plan

  4. Purchased goods

  5. Customs

  6. Excise Duty

  7. Financials

  8. Travel Management

  9. Payroll

  10. Planning

  11. Documentation

1. Orders

Order documents are divided into: sales orders and purchase orders. These documents do not change the stock levels in the warehouses. The following documents are used in the Tecta database:

Document Type ID Document Type Name
0100 Sales order
0110 Sales order export
0120 Sales order End custumer
0130 Sales order WO
0140 Sales order PROJECTS
0200 Purchase order
020P Purchase order - PROJECT
0210 Purchase order import
0220 Purchase order BAR
02IN Manufacturing material request

2. Work orders

Work Orders (WO) are documents that allow tracking material movements in warehouses. Depending on the volume of manufacturing, PANTHEON distinguishes between: simple manufacturing and manufacturing with scheduling. In the Tecta database, manufacturing with termination is applied and the following document types are used:

Document Type ID Document Type Name
6000 Manufacturing
6100 WO-Receiving of finished product to whs.
6110 WO-Receiving of semi-finished to whs.
6200 WO-Relieve inventory for goods
6300 WO-Issuance for packaging
6400 WO-Relieve inventory for material
6500 WO-Relieve inventory for products
6510 WO-Relieve inventory for semi-finished
6600 WO-Relieve inventory for service
6900 WO-Relieve inventory for waste
6910 WO-Relieve inventory for scrap
60R0 WO for repair
6A00 Service
6H00 Manufacturing
6P00 Manufacture of semi-finished products
6PR0 Rec. semi-finished products for repair
7100 WO-receiving of waste
7300 WO-Receiving of scrap

3. Plan

The following documents are used for planning in the Tecta database:

Document Type ID Document Type Name
HP10 Monthly Plan - Orders
HP30 Weekly Plan - Work Orders
HPE0 Record-only Plan

4. Goods

The document types used in the Goods module are divided into documents for: receiving, transfer, issuing, POS, servicing orders, price change, inventory, periodic invoicing, SAD, Intrastat, excise documents and stock enhancement/impairment documents. In the Tecta database, the following documents are used:

Document Type ID Document Type Name
RECEIVING documents:

1000

Purchase - Materials Warehouse

1001

Purchase - BAR

1002

Purchase - Retail

1003

Purchase - Wholesale Warehouse

1005

Packaging - internal receiving

1100

Fixed asset purchase

1200

Invoice for costs

1201

Invoice for additional cost for purchase

1202

Invoice for costs - Personnel

1203

Invoice for costs - Servis/Logistic

1205

Costs for telecomunication services

1210

Invoices, paid in cash

1220

Invoices, paid with payment card

1300

Received industry claim

1310

Received customer claim

13S0

Service on field

1400

Returned claim from supplier

1500

Consolidated Invoice

1510

Consolidated Invoice from EU countries

1520

Cons. Invoice from non-EU countries

1530

Consolidated Invoice - Subcontractor

1600

Prepayment made

1610

Reversed prepayments made

1700

Internal receiving

1900

Purchase from EU Countries - Wholesale

1901

Purchase from EU Countries - Retail

1902

Purchase from EU Countries - Materials

1910

Purchase from non-EU Count. - Wholesale

1911

Purchase from non-EU Count. - Retail

1912

Purchase from non-EU Count. - Materials

1A00

Inventory excess

1E00

Receive goods on trial

1E10

Return goods on trial

1R00

Inventory revaluation

1S00

Removal from customs warehouse

1S01

Removal from excise warehouse

1X00

Credit note

1X10

Credit Note - EU

1X20

Credit note - non-EU
TRANSFER documents:

2000

Transfer Wholesale -> Retail

2010

Transfer - call-off stock

2100

Transfer Retail -> Wholesale

2200

Transfer Retail -> Work orders

2300

Transfer Work orders -> Retail

2400

Transfer Wholesale -> Work orders

2410

Transfer Wholesale -> Whs.Material

2420

Transfer Whs.Material -> Retail

2500

Transfer Work orders -> Wholesale

2600

Transfer Wholesale -> Consignment

2700

Transfer Consignment -> Wholesale

2800

Transfer Wholesale -> Service

2900

Transfer Service -> Wholesale
POS ISSUE documents:
3200 POS retail
3210 POS BAR
3220 POS retail RT
3230 POS Service
3240 Mobile cash - field
ISSUE documents:

3000

Sale

3001

Packaging - internal issuing

3100

Retail

3300

Returned industry claim

3310

Returned customer claim

3330

Remote sale

3331

Telecommunication/electronic services

3332

Travel agencies

3400

Claim made to supplier

3500

Packing Slip (consolidated)

3510

Packing Slip - call-off stock

3600

Invoice service

3601

Invoice for Logistic Assembly

3602

Invoice service - EU Countries

3603

Invoice for Logistic Assembly - EU Coun.

3604

Invoice service - non-EU Countries

3605

Invoice for Logistic Assembly - non-EU

3620

Invoice for additional costs of given loan

3700

Prepayment received

3710

Reverse prepayment received

3800

Dispatch - EU

3810

Export

3900

Collective issue

3910

Collective issue - EU Countries

3920

Collective issue - non-EU Countries

3A00

Inventory shortage

3D00

Give goods on trial

3D10

Returned goods on trial

3G00

Relieve Inventory for Goods in Package

3K00

Sale to commission agent

3L00

Issue for own consumption

3P00

Periodic invoicing

3R10

Inventory revaluation - shortage

3X00

Credit note

3X10

Credit note - EU

3X20

Credit note - export
AI00 Prepayment received for export
RECEIVING documents:

6100

WO-Receiving of finished product to whs.

6110

WO-Receiving of semi-finished to whs.

61P0

Receiving of semi-finished (repaired)

61R0

Receiving of finished product (repaired)

6200

WO-Relieve inventory for goods

6300

WO-Issuance for packaging

6400

WO-Relieve inventory for material

64R0

WO-Relieve inventory for repair

6500

WO-Relieve inventory for products

6510

WO-Relieve inventory for semi-finished

6600

WO-Relieve inventory for service

6700

WO-Relieve inventory for dismantled

6800

WO-increment inv. with dismantled comp

6900

WO-Relieve inventory for waste

6910

WO-Relieve inventory for scrap

6PR0

Rec. semi-finished products for repair

7100

WO-receiving of waste

7200

WO-Receiving of semi-finished products

7300

WO-Receiving of scrap
AU00 Prepayments made for import
PRICE CHANGE documents:

9900

Price change

9910

Price change - Retail

9920

Price change - BAR
INVENTORY COUNT documents:

9A00

Inventory count
EMB0 Packaging inventory
ECL and INTRASTAT documents:
EI00 SAD - Export
EU00 SAD - Import

IOD0

Intrastat for dispatch

IPR0

Intrastat for receiving

IR10

Inventory Revaluation

KI00

Entry in the records - export

KO00

Collective issue for archiving

KU00

Entry in the records - import

OB00

Invoice for interest

TRO0

Excise Duty

5. Customs

For the data management of customs, Tecta uses the following documents:

Document Type ID Document Type Name
9000 Entering to customs warehouse
9100 Daily removal from customs warehouse
9200 Supplementary SAD
9300 Re-export
9400 Invoice for transit
9K00 Receiving to consignment

6. Excise Duty

For the data management of excise duty, Tecta uses the following documents:

Document Type ID Document Type Name
5000 Receiving - excise duty
5100 Issue - excise duty

7. Financials

The Financials module in PANTHEON covers a wide range of accounting work. The types of documents used are divided into: posting, offsets, accruals, credits and leases, reports, fixed assets, transactions, reminders, interest, cash register and fiscal year. The following documents are used in the Tecta database:

Document Type ID Document Type Name

4000

Initial balance

4100

Bank reconciliation - NLB

4110

Bank reconciliation - ADDIKO BANK

4120

Bank reconciliation - Unicredit bank

4130

Bank reconciliation - USD

4140

Bank reconciliation - GBP

4200

Invoices issued

4201

Prepayments received

4210

Invoices rec'd, entry in accounting firm

4220

Invoices iss'd, entry in accounting firm

4230

Retail

4300

Invoices received

4301

Prepayments made

4350

Accruals and deferrals

4400

Cash

4500

Travel Management

4510

Payroll

4600

Exchange differences

4610

Rounding difference

4620

Set-off

4700

Journal entry

4701

Credits and Leases

4703

Journal entry Evidence only

4710

Post VAT account

4720

Fixed asset depreciation

4721

Small tools depreciation

4730

Post fixed asset value adjustments

4799

Close classes 4 and 7

4800

Post material consumption

4801

Post mat. consumption - Manufacturing

4802

Post mat. consumption - sal. services

4900

Year-end

8000

Cash receipt

8001

Cash receipt - Travel Orders

8010

Cash receipt - POS retail

8020

Cash receipt - POS BAR

8030

Cash receipt - POS retail RT

8040

Cash receipt - POS Service

8100

Cash disbursement

8110

Cash disbursement - POS retail

8120

Cash disbursement - POS BAR

8130

Cash disbursement - POS retail RT

8140

Cash disbursement - POS Service

8200

Cash disbursement - Travel orders

8300

Cash disbursement - Travel order prepay.

ACR0

Active short-term accurals and deferrals

ACR1

Active long-term accurals and deferrals

AR00

Depreciation/indexation of fixed assets

B040

Collection center Import - Direct debits

CF00

Cash Flow Planning

DDP0

Corporate income tax

DI00

Depreciation/indexation of small tools

DKR0

Received Credits

END0

Year-End

GKR0

Given Credits

IN00

Fixed asset inventory count

KOM0

Set-off

KOM1

Multilateral Set-off

KONS

Consolidated Financial Statements

LD00

Payment transaction - abroad

LEA0

Received Leasings

LI00

Payment transaction - home

NAC0

Basic

NAJ0

Largest debtors and creditors

OBD0

Interest to suppliers

OBK0

Interest from customers

OP00

Reminders

OVP0

Mandatory multilateral set-off

PCR0

Passive accurals and deferrals

PL00

Payment transaction - payroll

POR0

Report for banks

PVP0

Voluntary multilateral set-off

8. Travel Management

For tracking travel orders, the following documents are used in the Tecta database:

Document Type ID Document Type Name

7000

Travel Management

9. Payroll

Within the Payroll module, you can define several different types of payments. You can assign a specific document type for each type of payment. The following documents are used in the Tecta database:

Document Type ID Document Type Name

P000

Regular pay

P020

Compensation for unused annual leave

P030

Management contract - no ins. 040

P040

Management contract - Article 18 of ZPIZ-2

P050

Regular pay - Other employer

P060

Regular work - Posted employees

P100

Annual leave bonus

P110

Payment of contributions for rescue parties

P200

Copyright fee

P210

Income from transfer of property rights

P220

Author's fee in an employment relationship

P230

Author's fee - ins. under Article 18 of ZPIZ-2

P240

Works contract - Article 18 of ZPIZ-2

P300

Works contract

P320

Leases - 10% stand. costs

P350

Temporary and casual work of retired persons

P400

Anniversary bonus

P500

Severance pay for business reasons

P510

Severance pay for inability to work

P520

Severance pay - termination of temporary employment contract

P550

Compete clause

P600

Business performance - management's decision

P610

Business performance

P700

Payment of rewards to apprentices

P710

Reward for mandatory apprenticeship

P720

Apprenticeship and internship - PDI contribution

P800

Meeting fees, court experts, certified appraisers, court interpreters

P900

Dividend

P910

Prizes at competitions

P930

Income - students

P950

Income - tax-free base

10. Planning

Planning documents are used to prepare a business plan for sales, purchasing, finance and payroll. Tecta uses the following documents for planning:

Document Type ID Document Type Name

NA00

Purchase and Sale Planning
NA10 Finance Planning

11. Documentation

The various types of Documentation together with the classification scheme allow the company to organize the documents in the Documentation according to predefined groups. These are treated as separate archives. In the Tecta database, the following documents are used for documentation:

Document Type ID Document Type Name

DIZ0

Export/issue documentation

DMS0

N/A

DVH0

Import/receiving documentation

KADR

Personnel documentation

SKN0

Scan

 

HINT

For more information on creating document types and settings according to your company's business processes, please contact Datalab consultants on +386 1 252 89 50 or by email at prodaja@datalab.si or visit the Datalab website.

 

RELATED TOPICS:

Tecta business processes

Introduction to Tecta

 Warehouses

Material and goods movements

 

 

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