Collective issue documents are used to compile internal issue documents with which you have issued goods and materials from a warehouse. They are of a financial nature, meaning that they figure into tax records, are entered in the general ledger, and create obligations to suppliers.

In practice it often happens that in a particular period you issue several packing slips to a customer, or enter several Internal Issue documents in the program. On the basis of these you create a sales invoice. All you have to do is enter a collective invoice, or collective issue document, in the program. Internal and collective documents form a whole, that is, collective documents are the logical result of internal documents. 

Collective issue documents are essentially the same as Receiving Documents. They can be created by Adding internal receipts.

1. Choose a Document Type

First select the type of document you wish to use to create a collective issue document. In the Goods menu (Goods | Issue | Collective), select or click on the desired document.

You can also choose a document by clicking on a shortcut - the icon can be found in the toolbar.

2. Creating a Collective Issue Document

Example: On 4.4.2007 you issued goods to Customer & Co.. Enter this transaction in the program as an internal issue. On 6.4.2007, you issued goods once again to the same subject. You would now like to create an invoice for these sales.

Create an collective issue document by adding internal issue documents.

2.1. Create a New Record

Open a new record and enter the supplier and third party, dates, and other information in the document header (see Creating Issue Documents). In this case it is not necessary to enter a warehouse, as you will not be issuing goods and materials from a warehouse through this document. Nonetheless, set a default warehouse in the Document Types settings.

2.2. Adding Internal Documents

When you click on the Add button, a window for adding internal receiving documents will open (see Adding Packing Slips):

When you click the Select button, internal issues that have yet to be invoiced will appear in the lower panel. If a supplier or third party has not been selected in the document header, all internal issues that have yet to be invoiced will appear in the lower panel. If a partner has been selected, only internal issues from this partner will appear.

In the Transfer box, select whether you would like to group similar items in a single line or to use as many lines as in the internal receiving documents.

The documents you would like to add to the collective issue document can selected by checking the box. By clicking on the Add button, you will add the packing slips you have selected to the collective issue document. Once the window for adding packing slips is closed, your collective issue document will be created.

3. Collective Issue - Summary

The program will group (summarize) individual lines of the same item.

4. Collective Issue - Detailed

The detailed method will make a line for every line of the internal issue document.

General Functions:

• Internal Issue
• Collective Issue
• Adding Packing Slips

Related Topics:

• Creating Issue Documents
• Internal Issue