If you have already received the prepayment for the payment of the invoice you are creating and issued an invoice for it to the customer, the issued invoice is created by the normal procedure. Before printing it out, the issued invoice has to be linked with the prepayment. In this panel you can find a list of open prepayments and a list of prepayments linked with the issued invoice.
 |
In the panel for choosing and linking prepayments with an invoice, you can use only those prepayments in the same currency as the invoice you are creating! |
|
In the panel for selecting and linking prepayments with an invoice, you can only use those prepayments which are dated before the invoice. |
| Document |
The number of the issued invoice for received prepayment which will be linked with the issued invoice. |
| Date |
The date of the issued invoice which will be linked with the prepayment. |
| Subject |
The partner the invoice is being created for. Of course, the same partner must be used on the invoice and on the invoice for the prepayment received. Otherwise the two documents cannot be linked. |
| VAT |
The amount of VAT in the issuing invoice. |
| To pay |
The total amount to be paid from the issued invoice. |
| Selected prepayments |
The VAT and Amount Due fields will display the value to be paid and the value of VAT from the prepayment invoices that you have already linked with the issued invoice. |
Lines:
| Document |
The internal number of the invoice for the received prepayment which is not yet linked (partially of fully) with an issued invoice. |
| Document 1 |
The number of the first linked document from the invoice for the received prepayment. This can be, for example, the number of the proforma invoice sent to the customer. |
| Document 2 |
The number of the second linked document from the invoice for the received prepayment. |
| Date |
The date of issue of the invoice for the received prepayment. |
| Paid |
The amount of the invoice for the received prepayment that is not yet linked with an issued invoice. This can be the full value of the invoice for the prepayment, or just the remaining value. |
| VAT |
The value of VAT from the pricing of the received prepayment that is not yet linked with the issued invoices |
| Selected |
the value of the received advanced payment, selected for linking with issued invoice. This can be smaller than the value of received advance payment. It will be lower when the rest of non-paid value is lower than the value of the received advance payment. The value can also be corrected manually - by doing so, the VAT value calculated in the following field is recalculated. |
| VAT base |
value of the VAT base selected for linking with the issued invoice. It can be equal to or lower than the value of the vat base from the received payment. This value can also be enterred manually, and the values of the selected value and the VAT value will be recalculated. |
| VAT |
value of the VAT selected for linking with the issued invoice. It can be equal to or lower than the value of the received prepayment. This value can also be entered manually, but in this case the value in the former field will NOT be refreshed. |
| O |
mark – check the field if you wish to link the invoice for received prepayment with the invoice you are currently creating. You may select one or more invoices for prepayment. If the value of the invoice for the prepayment is higher from the value of the issued invoice the program will only connect the corresponding part of the value and the tax with the issued invoice and offer to include the remaining value with the creation of the next issued invoice. |
The sum of value of all marked received prepayments and in the payment of calculated amounts of VAT you can find at the bottom of the panel for linking with prepayments.
When you mark the prepayments which you will link with the issued invoice after this procedure, make sure to click the button Confirm. By doing so, the program creates negative prepayment documents in amounts linked with the issued invoice. The type of document in which the negative prepayment invoice is created is set in the document types register.
The program also responds with a message: Negative prepayment invoice(s) created No.: from - to.
In case you do not select any prepayment invoice, but still click on the Confirm button, the program responds with a message: Document has not been created! Select the prepayment for closing!
| Payment |
sum value of payments of the customer linked with the issued invoice |
| VAT |
value of VAT from the invoices for received prepayment whicha have already been linked with the issued invoice |
|
When you have marked the prepayments which will later be linked with the issued invoice, click the Confirm button. By doing so, the program creates the negative prepayment documents in amounts linked with the issued invoice. The type of document in which the negative prepayment account is created is set in the document types register. |
Printing the Issue Invoice
Report of the issued invoice at the confirmation of the link also displays the specifications of the prepayments linked to this issue, beside the usual data.
|
If you wish to display the issued invoice for the customer who has opened or partially opened prepayments, the program responds with the following message: The customer has the advance payments open. Verify! This way the program warns you if a prepayment might be bound to the issued invoice and will link it. |
Overview
In the overview of linked documents on the issued invoice, you can see, and (with a double click on the number of the document) also open the prepayments and automatically created negative advance payments linked with the issued invoice.
The link between the document and the prepayment invoice can also be found in the overview of linked documents with the type of link "A".
The link between the positive and the negative prepayment can be found with the type of link "B".