Value
   
The Value tab provides a complete overview of all events associated with selected Fixed Assets, Small Tools or Fixed Assets in Acquisition throughout their lifecycle. Entries are listed chronologically, allowing accurate tracking of changes in the asset’s value over time. The Value tab supports effective monitoring and management of the asset’s full financial lifecycle, from acquisition and depreciation to revaluation, disposal, and deactivation.
Most entries are generated automatically. Some, such as Acquisition, Deactivation, or FA Sale, can be manually entered or edited. Others, like Depreciation Calculations, cannot be modified directly as the corresponding calculation must first be Restored before any changes can be made.
The Value tab can be accessed in the Fixed assets, Small Tools and Register-Fixed Assets in Acquisition registers.
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Hint
Examples of how to use the Value tab and Entry Types are described on the corresponding pages of the User Manual.
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The Value tab consists of the following functional units:
| Line |
This field contains a sequential number of the item, which automatically starts at 1. For each subsequent entry, the field will auto-populate based on the previous entry. |
| Date |
The Date associated with the Entry Type:
- Entry Type 1 - Acquisition: The Date field records the activation date of the asset. Depreciation Calculations begin from this activation date.
- Entry Types 3-8: The Date field specifies the starting point for calculating depreciation related to the Value Adjustment. When posting the Value Adjustment, this date is automatically used as the accounting period date.
- Entry Type 9 – Partial Deactivation: The Date field shows when the value and depreciation base are adjusted due to the asset being partially deactivated (e.g. when part of a production line or building has been sold or taken out of service).
- Entry Type 10 – FA Sale: The Date field shows when the asset has been sold and depreciation stops.
Entry Types 21 – 23 Depreciation Calculations: The Date field shows the date when the depreciation calculation was Confirmed. |
| Purchase Value |
Purchase Value represents one of the following:
- the Purchase Value recorded at the time of the asset’s acquisition. This field is automatically populated from the Cost field in the Accounting tab upon the first entry;
- the revalued Purchase Value from a confirmed revaluation report.
The Purchase value is always entered as a positive amount, whether it reflects the original or the revalued figure. |
| Accumulated Depreciation |
The total amount of depreciation expense recorded for the Fixed Assets or Small Tools since they were acquired and placed into service. This amount automatically increases with each recorded depreciation and is always entered as a positive value. Accumulated Depreciation is also used to determine the asset’s Book Value. |
| Currency |
Indicates the currency in which the asset’s value is recorded and reported, such as EUR. |
| Status |
The field is automatically populated with Status set to AK when a new entry is created. It can also be manually selected from the drop-down menu.
Each asset is assigned a status to indicate its condition:
- AK (Active): default status for all active assets.
- NA (Non-active): assigned to assets that have been sold, written off, deactivated, or disposed of.
When an Inventory Count sheet is generated, it only includes Active Fixed Assets or Small Tools, which have been designated for depreciation and revaluation.
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Hint
- A non-active asset cannot be reactivated. If reactivation is required, the asset's deactivation must be reversed.
- Double-clicking on the field opens the Fixed Asset Status form.
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Warning
This is a different Status from the one located in the Header.
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| Related Document |
The Related Document field displays the internal number assigned by PANTHEON, linking each value adjustment entry to its source document. The behavior and meaning of this field depend on the Entry Type field selection:
- Entry Type 1-Acquisition: The Related Document field displays the internal number of the purchase invoice associated with the acquisition of an asset. Double-clicking on the number opens the original Purchase Invoice.
- Entry types 3-9 Value Adjustments: The Related Document field shows the Journal Entry number where the manual value adjustment was posted. Double-clicking the journal number opens the related General Ledger posting.
- Entry type 10 – FA Sale: The Related Document field displays the internal number of the Sales Invoice created when an asset is sold. Double-clicking the number opens the corresponding Sales Invoice.
- Entry types 21-23 Depreciation Calculations: The Related Document field displays the internal number of the Depreciation Calculation report generated after confirming the depreciation calculation. Double-clicking the number opens the Depreciation Report.
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Hint
- Deleting the linked Journal Entry or Depreciation Calculation does not automatically delete the value adjustment entry.
- To fully remove a posting, first delete the related Journal Entry or report, then clear the Related Document field.
- Once an entry is posted, editing or deleting it is restricted to preserve financial accuracy.
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| Entry Type |
The Entry Type determines the nature of each record in the Fixed Assets, Small Tools or Register - Fixed Assets in Acquisition registers, indicating what kind of financial or status change has occurred for the asset.
- Type 1 is automatically generated when a new asset is created.
- Types 21 to 23 (related to depreciation) are automatically created by the program during Depreciation Calculations.
- All other Entry Types (such as disposals, sales or revaluations) must be manually entered and posted.
Available Entry types are:
- 1 – Acquisition;
- 3- Upward revaluation on acquisition accounts;
- 4 - Upward revaluation on upward revaluation accounts;
- 5 - Downward revaluation on downward revaluation accounts
- 6 - Disposal of fixed asset;
- 7 - Reversal of upward revaluation;
- 8 - Reversal of downward revaluation;
- 9 – Partial deactivation;
- 10 – FA Sale (Fixed Asset Sale);
- 21 - Depreciation on acquisition accounts;
- 22 - Depreciation on upward revaluation accounts;
- 23 - Depreciation on downward revaluation accounts.
Entry Types only available in Register-Fixed Assets in Acquisition are:
- 41 – Acquisition: this entry is automatically generated when a new asset is created;
- 42 – Upward Revaluation on acquisition accounts;
- 43 – Transfer to fixed asset register: this entry is automatically created when transferring a Fixed Asset in Acquisition to the Fixed Assets or Small Tools register;
- 44 – disposal of fixed asset in preparation.
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HINT
Each Entry Type defines a specific event or change in the lifecycle of an asset and determines how the transaction impacts the General Ledger:
- Debit account entries increase the asset's value or record positive adjustments (e.g., acquisition, upward revaluation).
- Credit account entries reduce the asset's value or reflect negative adjustments (e.g., depreciation, downward revaluation).
- Some entries, such as Disposal of Fixed Asset (Type 6), do not post a value adjustment but change the asset's status.
- Automatically generated entries (Types 21 to 23) are created during Depreciation Calculations and cannot be manually edited.
- Partial Deactivation and Createing an Invoice for Fixed Asset Sale involve adjustments to asset value or disposal accounting, depending on the configured accounting settings.
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| Account |
Indicates the Account to which the purchase value or the upward/downward revaluation of the asset is posted.
The Account field is filled automatically populated based on the selected Entry Type. This information supports summary checks, reporting, and tracking situations where postings have been transferred between accounts. The selected Entry Type defines which Account is used, based on the Debit, Credit or Difference settings in the Accounting tab under the Posting-Accounts section. For more information see Accounting tab.
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Invoice No.
(Invoice Number) |
The internal Invoice Number associated with the acquisition of the asset. Double-clicking on the field opens the invoice. |
| Account in Acquisition |
Displays the credit-side Account defined in the Accounting tab, representing the Account used for tracking the asset while in the acquisition phase. |
| Qty (Quantity) |
Specifies the number of asset units involved in a transaction, such as transfers, postings, depreciations, deactivations, and similar activities. |
| Active FA |
Shows the Inventory Number of the asset that has been activated. This field is populated during the transfer of assets from the Register – Fixed Assets in Acquisition to the Fixed Assets or Small Tools registers. |
| Book Value |
Book Value is the value of an asset as recorded in a company’s accounting records. It represents the original purchase cost of the asset minus any accumulated depreciation, amortization, or impairment costs (Book Value = Purchase Price – Accumulated Depreciation). It reflects the asset’s net value on the balance sheet and is used to determine its current accounting value. It also helps assess the remaining value to be depreciated. |
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Deprec. Days
(Depreciation Days) |
Indicates the number of days an asset has been in active use during a specific accounting period. This value is used to calculate prorated depreciation when the asset was not in service for the full month or year (such as when it was acquired or disposed of partway through a period). The number of days directly impacts the depreciation expense recorded for that period. |
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Deprec. group
(Depreciation Group) |
This read-only field displays the Depreciation Group (Depreciation Category) assigned to the asset at the time depreciation was calculated, based on the value in the Group field in the Header. The selected group/category determines the applicable depreciation method and rate. |
| Depreciation |
Shows the monetary amount of Depreciation Calculated for the asset during the selected accounting period. This value reflects the asset’s usage and loss of value. |
| Note |
An optional, user-defined field for entering remarks or additional context related to the specific entry. |
| Sales Value |
Enter Sales Value of the asset excluding VAT. It is the agreed sale price of the asset alone, without additional taxes. |
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Hint
Additional columns Active FA, Book Value, Deprec. Days, Deprec. Group, Depreciation, Note and Sales Value can be accessed by right-clicking on one of the column names and choosing Edit | Select Columns.
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Hint
Right-clicking anywhere within the Value Tab opens a context menu with additional Value tab-specific functions:
Right click function found only in the Register-Fixed assets in Acquisition Value tab is:
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