| Line |
This field displays a sequential number of the movement record, which automatically starts at 1, but it can also be manually filled-in. For each subsequent entry, the field will auto-populate based on the previous entry. |
| Location |
Specifies the new location to which the asset is being moved. When a location is selected from the drop-down menu, associated fields Company, Dept. and Cost Ctr. are automatically populated, provided this information has been entered in the Fixed Asset Locations register, which can be opened by double-clicking on this field. |
| Company |
The field is automatically populated when Location is selected, provided this information has been entered in the Fixed asset locations register. The Company can also be manually selected from the drop-down menu, which contains selection from the Subjects register. Double-clicking on this field opens the mentioned register. |
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Dept.
(Department) |
Select the Department from the drop-down menu. This data is used in automatic posting of depreciation and revaluation.
A Department represents an organizational unit or business function within the company (e.g., Administration, Finance, Personnel) and indicates the part of the organization to which the asset is operationally assigned. For more information see Header. |
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Cost Ctr.
(Cost Centers) |
Select the Cost Center from the drop-down menu. This data is used in the Automatic Posting of Fixed Assets, Small Tools and Fixed Assets in Acquisition.
A Cost Center is a financial unit used to track where costs are incurred, such as specific projects or activity. It is used to monitor and manage financial performance. For more information see Header. |
| Date of Issue |
The Date of Issue field automatically populates with the current date when a new entry is created. If this date differs from the actual issue date for the assets to a company or department, it can be manually adjusted. This date influences postings to the General Ledger based on the selected posting method. |
| Expected Return |
This field is used to record the planned date by which the asset should be returned to its original location or department. It helps in monitoring asset usage and planning future availability, |
| Returned |
Use this field to log the actual date on which the asset was returned to its original location or department. This confirms the completion of the transfer or temporary use and ensures that the asset inventory remains accurate. |
| Quantity |
The default Quantity for this field is set to 1, indicating that a single asset has been moved. When tracking Fixed Assets or Small Tools collectively, a value greater than 1 can be manually entered to reflect the total number of items moved.
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| Clerk |
Select the responsible user from the drop-down. This field may be auto-filled based on Fill in Clerk from Subject settings in the Administration Panel, and may be locked or editable.
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| Note |
An optional field for entering additional context, such as the reason for the transfer or any special handling instructions. |