Direct Costs
Direct Costs
If you have set in the Document Types Settings at least one of additional expenses that you would like to calculate in trip documents, you can in this panel enter values for additional expenses to calculate trip expenses.
| Type |
First, select from the lookup list the type of the additional expense
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Type 0 - possible other expenses that you have not defined elsewhere.
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HINT
Type of the additional expence 0 allows us to manually adjust the account on the travel order.
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| Note |
Name of the additional expense that you have selected.
Names for additional expenses are of the type 1 to 5 and are fixed. The program will display names which you have defined in the parameters. The exception is the 0 - Other type, where you can enter the name of the other expense (i.e. Hotel) |
| Amount |
The amount of the additional expense. |
| Currency |
In this field you can select from the lookup list the currency in which you are entering the additional expense. The program will offer you the local currency that you have selected in the program parameters. |
| Date and Time |
In this field you can select from the calendar the date and time, when the expense came into existence. According to this information, the program will draw the currency exchange rate (central rate). By default, the program will draw the date from the header of the trip document and not the date of the entry of direct costs in the lines of the trip document. |
| Exchange Rate |
If the value of the additional expense is in a foreign currency, the program will in this field display the exchange rate for the conversion to EUR or local currency. For the conversion, the program will use the exchange rate of the Bank of Slovenia which you have selected in the Administration panel | Settings | Company | General panel . |
| Not in EUR |
If you select this option, the program will leave the value in its original currency and will not convert it to EUR. |
| Is not Paid Out |
Through this checkbox you can define if an expense is to be paid out (cash disbursement, payment order, etc.). If you select this option, the expense will not be paid out and will not appear among the not paid expenses. However, the expense will be posted and will display on the cost center. |