Trips

ID 

The 3-digit ID of the document type.

Short Name

The optional short name of the document type (used in overviews).

Name

The name of the document type as it appears in menus.

Record Only

If checked, the document type will be visible in the menu and you will be able to create new documents in this document type, but it will not be available for automatic posting.

Group

In this field, we can set group in which a specific document type belongs. Example for Payroll.

Link to LT/LX Menu

Additional information.

Classification

In this field, we can ling the document type to a specific classification.

Employee

In case we have a selected employee, than when creating new travel order this employee will be written in the field employee on travel order.

Travel Purpose

The field that allow us a predefined text for the travel purpose. On travel order, we can change or fill additional text. Checker sets register for Travel Purposes on travel order in the panel Travel. When the checker is confirmed, than in the panel Travel.  Will appear a field for selecting the Travel Purpose.  

Payer

A Subject that will pay the trip.

Department

A department that will carry the expenses. If you select the checkbox on the right side of the Department field, the program will require you enter the department. If the box is selected and you will not enter the department, the program will report an error (see Department must be specified!).

Cost Center

If you select this option, the program will require that you enter the cost center. As long as you do not enter the cost center, the program will not save line.

Subject

If you select this option the program will not allow you to save a trip form that has defined data, but does not have defined the Destination section. In such case, the program reports an error: Destination must be defined!. If you do not select this option, the program will allow you to save a trip without the defined Destination section, but you will at least have to define the Place field or the program will report an error: City must be specified. 

Daily Allow. And Bonus

Chart of Accounts to which we would like to post (debit) the value of daily allowance and bonus for domestic travel. It is used for automatic posting of travel orders.

Low/Over Threshold

We select earnings types, through which we will transfer the cost of daily allowances and bonus from the travel order to the preparation of the payroll, through the button Transfer from travel orders. If the field here is empty, than it is used for the transfer to payroll the following ETs which are selected in the Administration Panel l Personnel I Payroll ... in the Trips tab.

Mileage Rate

The account to which we want to (debit) post the mileage value for trips within the country.

Low/Over Threshold

We select earnings types, through which we will transfer the cost of daily allowances and bonus from the travel order to the preparation of the payroll, through the button Transfer from travel orders. If the field here is empty, than it is used for the transfer to payroll the following ETs which are selected in the Administration Panel l Personnel I Payroll ... in the Trips tab.

Mileage, abroad

If the selected country on the travel order (in the Travel panel, Country field) is identical to our country, the program from the Administration Panel is posted to the mileage account. If the two countries are different, the program will poste to the account we have selected in the Mileage abroad field.

Posting abroad only works if the SP switch is confirmed on the Automatic Posting form.

Contra-Account (Credit)

Account for credit posting of calculated expenses. The account is the same and linked to the debit posting account for the payment of travel expenses.

FCY Contra Account (CR)

Foreign currency account for credit posting of accrued expenses. The account is the same and linked to the debit posting account for the payment of travel expenses.

Daily Allowance (foreign)

Account for posting daily allowance abroad

If the selected country on the travel order (in the Travel panel, Country field) is identical to our country, the program from the Administration Panel is posted to the mileage account. If the two countries are different, the program will poste to the account we have selected in the Mileage abroad field.

ET

Select earnings type through which will be transferred daily allowance for abroad in order preparation of payroll, trough the button Transfer from travel orders. If the field here is empty, than the ETs of are those that are entered in Administration Panel l Personnel I Payroll ... in the Trips tab are used for the transfer to salaries. The selected ET will be transferred to the payroll calculation only if the selected country on the travel order (in the Travel panel, Country field) is different to our country from the Administration Panel, regardless of whether the daily subsistence currency is in domestic or foreign currency.

Unpaid Out Expenses

Account for credit posting to the direct costs, which are not paid (direct costs which have confirmed switcher Is not paid)

Unpaid Out Expenses FCY

Foreign currency credit posting account for direct costs that are not paid out (direct costs which have confirmed switcher Is not paid)

Travel Order Prepayment

We select the cash document type, where the cash disbursements for the payment of the advance travel expenses should be made by default.

Account for Debit Posting

Default debit posting account for the advance payment of travel expenses to be used in the cash disbursements position. If the account is not entered, the settings from the code list of payment methods are used for automatic posting of the cash register.

Travel Expenses Payout

Type of document cash disbursements for the payment of travel expenses.

Account for Debit Posting

The default account for debit posting of cash disbursements for the payment of travel expenses, to be used in the position cash disbursements. This account is the same as and linked to the credit posting account (see above).

Approve Document on Payout

If we want the program to confirm the document itself (the Approved switch is checked), when we pay it off to the end, we check this option. This is for all prepayments and payouts. 

Prepayment Return

Select the document type of cash register where cash disbursements should be made by default for the refund of the advance payment of travel expenses.

Account for Credit Posting

Account for credit posting of cash receipts for prepayment of an advance payment of travel expenses.

Payment Transactions

Enter the code of the document type for the liquidation for the payment of the advance payment of travel expenses, which determines the basic parameters for the issue of transfers.

Transactions –FCY

Enter the code of the document type for foreign currency liquidation for the payment of the advance travel expenses, which determines the basic parameters for printing the form 1450.

Payout

Enter the code of the document type for the liquidation for the payment of travel expenses, which determines the basic parameters for the issue of transfers.

Transactions –FCY

Enter the code of the document type for foreign currency liquidation for the payment, which determines the basic parameters for printing the form 1450.

Linked Doc.

Where the Internal number ( the number of the document or travel order, eg 17-700-000008) or the Linking document (ie the number from the header of the travel order from the field Linking documents) can be filled in the journal entry in the column

Ext. Doc.

Where we are on the journal entry in the Foreign Document column can fill in the Internal number of the travel order (ie the number of the document or travel order, eg 17-700-000008) or the Linking document (ie the number from the head of the travel order from the Foreign document field) or None (where it is not filled in).

Note

In this window, we enter a note for a document type that represents kind of internal mark of a document type.

Texts for Document Types

From Document Texts we can set, which texts are shown on which Document Type (on trips is not displayed).