Sending Pay Slips by e-mail
Instead of printing out the Pay Slips, they can be sent to employees by e-mail. In reports of Payrolls we can send pay slips to employees via e-mail by pressing the button 
. Besides sending the pay slip we can also as an attachement send any kind of documents, either an internal or external document.
- General settings
- Form fields description
- Attaching files to e-mail
- Sending e-mail
1. General settings
To be able to send pay slips to employees by e-mail, we need to insert e-mail for all employees under the Employee Files section.
By e-mail we can send all Payrolls that have an option 
. By pressing on the button a new window opens. Only employees that have e-mail inserted under Employee Files meet this criteria and are shown on the right part of the below picture.
2. Form fields description
A brief desciption of most important form fields is shown in the table below:
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Export To
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We select the correct form of a pay slip we want to send via e-mail. We can select between: PDF, Word, Excel and HTM. In case we do not select any form, than the pay slips will be send in HTM format.
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Subject
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We write the subject of the e-mail.
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Attachements
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Other attachements that we also want to send attached to this e-mail. We can send any kind of documents, either internal or external as an attachement to the pay slip.
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Message
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We write the message in the text box of the e-mail.
In case we have this field and the fields for E-mail in administration Panel |…| Internet empty, that it will send by default message in the e-mail:
In attachment, you can find your Pay slip.
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Registration No., Employee, Name, Last Name
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The data is automatically transferred from payroll calculation. Here we cannot change the data.
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E-Mail
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E-mail of the employee is written from header of Employees file from the field E-mail. Here we can still change e-mail.
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Sel.
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Here we select which employee we want to send pay slip. When the checker is confirmed, that for this employee the pay slip will send to his e-mail. By default the checker is always confirmed.
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Password
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The column Password is showed only when we have in Administration Panel |…| Internet we have a confirmed switcher  and in the field Archive Type selected option in which file should the document be encrypted (7Z or ZIP). In this case the payslip will be encrypted with pasword, which employee have it set in his employee file in the field Password. Checker is confirmed, when employee have filed fild Password. In case the field is empty, than the column Registration No. will be colored and the columns Sel. and Password will not be checked. Which means that for that employee, pay slip will not be send.
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3. Attaching files to e-mail
We can send any kind of documents, either internal or external as an attachement to the pay slip. To insert an attachement press Attachements icon:
Select a file you want it to be attached. After you have seleceted it it appears under the Attachements section of the form.
You can select multiple files or documents to be sent as an attachement to this e-mail.
4. Sending e-mail
After we have inserted and checked all the parameters, press Send mail icon:
Through this button we send pay slip via e-mail. The program shows us a confirmation:
By pressing the button Cancel, the pay slips will not be sent.
By pressing OK button, then the program will send pay slips to employees by e-mail. After the program sends the pay slips successfully, it shows us a notification:
By pressing OK button, the program reports the list of employees that the e-mails were sent to.
Receiver receives his/her pay slip in attachment of this e-mail.
If we have in the Administrator Panel | ... | Internet confirmed switcher 
then the recipient will receive a notice box to confirm the receipt of e-mail.
