General data in Received advance payment

Select the payment method from the drop-down menu. The Payment methods register is predefined in the database.

In PANTHEON Web Light, you cannot add new or change existing payment methods. You can only add or change them with PANTHEON licenses LT, LX, SE, ME and MF.

Select the status from the drop-down menu taken from the Statuses register.

There two predefined statuses:

• Not approved – Document has not been approved by a responsible person yet.
• Approved – Document has been approved by a responsible person. If a document is approved and you want to change data, the program issues a warning: Document already confirmed. Continue?

Delivery date

This is the estimated date of delivery, which has to be written on an advance payment document in accordance with Article 79 of Rules from the Value Added Tax Act. This date has no effect on tax records. 

Invoice Date

The date when the amount is included in tax records.

Reference

If you want the customer to refer to a specific reference, manually enter an invoice reference.

By default, the currency used is from the General settings in PANTHEON. If you selected a default currency for the selected customer in the Customers (Subjects) register, that currency will be applied.

It is necessary to select the currency before adding items into lines.

If you change the currency in the header on an already created document, the program issues an IRIS message: Change currency in document header.

The exchange rate applied here is by the Bank of Slovenia, shown on one of the entered days selected in Settings. You can also manually enter or alter the exchange rate. If you alter the exchange rate after having added items to document lines, an IRIS message pops up: Change currency in document header.

When adding from one document to another, it is necessary that an exchange rate (on 1 January) is entered at the bank defined as the Central Bank in the  Administration Panel in PANTHEON.

Department

Select the department. This way, the income will be assigned to a certain department within the company. If a department is already selected in the document type, that data will be used, but can also be manually changed.

Document 1
(e. g. Order)

Here, you can enter data about the number and the date of a linked document. This field’s name can be changed in PANTHEON with licenses LT, LX, SE, ME and MF.

Document 2
(e. g. Packing slip)

Mode of entry is the same as for Linked Doc 1. This data can be used for entering the number and date of the packing slip sent to the customer. This field’s name can be changed in PANTHEON with licenses LT, LX, SE, ME and MF.

Responsible Person

The program applies the user logged into the program, but the responsible person can also be changed. It can be for example the sales representative who made the deal, and this can be the base for tracking transactions by individual employees.

Clerk

By default, this is the user logged into the program. This data cannot be changed.