New employee
The mask for entering a new employee on the Employees list tab in the Employees module opens upon clicking:
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IMPORTANT
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The screen can be divided into the following sections:
- Toolbar with the Employee list tab and action buttons
- General data of the employee
- Birth data of the employee
- Other data of the employee
- Personnel – a hidden menu for quick access to the Employee list
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In the toolbar, you can select the Employee list tab and the following action buttons:
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New employee
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Opens a window for entering new employee. If there are already five active users, the program displays a warning.
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Save
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Save the details of the new employee.
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IMPORTANT
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X (Cancel)
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Returns you to the Employee list.
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The form for adding general data about an employee has the following fields:
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Active
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An enabled (colored) toggle button indicates that the employee is active. Two statuses are possible:
- Active
 – this status indicates employees who are active users of the program.
- Inactive
 – this status indicates employees who are active users of the program.
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First name
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Employee’s first name.
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Last name
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Employee’s last name.
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Status
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The employment status of an employee based on the employment type. From the drop-down list, select the employment status: employment statuses available: All, Former employees, Honorary, Contract, Internship, Full-time - Fixed-term, Full-time - Permanent, Scholarship, Student, Retired, Apprentice.
Statuses are used to keep track of different job types in the company, e.g. to monitor Attendance in Work records.
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Job
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Select or enter employee’s job – position of employment. Jobs are defined in the Jobs register.
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Leader
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From the drop-down list, select the person superior to the employee currently being added. You can choose among other employees.
By default, the superior is displayed when confirming absence requests.
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Nat. ID No.
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Enter the national personal identification number. For foreigners, enter the foreigner’s personal ID number.
The program has an integrated personal ID number control and issues a warning in case of an incorrect number. The program also issues a warning and stops the data entry procedure if you mistakenly enter the personal ID number of an already-entered employee.
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Tax no.
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Employee's tax number.
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Gender
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From the drop-down list, select the employee’s gender.
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Citizenship
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From the drop-down list, select the employee’s citizenship.
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The section for adding birth data about an employee in the right has the following fields:
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Date of birth
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From the calendar, select the date of birth. If a correct national personal identification number is entered, the program automatically populates this data.
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Place of birth
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The place name is automatically populated based on the entered postal code, however, it can also be changed if required.
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Country of birth
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From the drop-down, select the country of birthplace.
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The section for adding other data about an employee has the following fields:
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License plate
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The employee’s vehicle registration number from the Vehicles register. Here, only these numbers can be selected that have been previously added and are marked as active in the Vehicles register.
When creating a new travel order, the employee's vehicle will be selected by default in the Vehicle field.
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Company vehicle
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An enabled (colored) toggle button indicates that the above-entered vehicle registration number is a company vehicle entered in the Fixed assets register.
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Hidden menu for quickly access to the Employee list. Selecting an employee displays the employee data. The menu can be hidden or displayed using the arrow button.
It consists of the following elements:
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Search by employee name.
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  (Show/Hide)
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Buttons to display and hide the list of employees.
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