Consolidated Receiving Documents and Subcontracting Invoices

Consolidated Receiving Documents and Subcontracting Invoices

Subcontractors present invoices for the manufacturing services they provide. These are entered as consolidated invoices because, besides obligations to the subcontractor and tax records (for the value of the service), you would also like to have a record of which services recorded in internal issue documents (for work orders) the subcontractor has already invoiced.

The consolidated invoice for subcontractors document type is like the regular consolidated receiving document type, but in this case, the Received Invoice for Subcontracting option is selected in the Document Types settings (see Receiving).

 To connect subcontractor invoice to WO use special interface Link Subcontractor Invoice to Work Order. 

Select and link manufacturing services operation. 

Linked documents will apear in Tab Links at Movements. 

 The value of the subcontractor's services will be refreshed in the internal issue.

 The procedure for creating a consolidated invoice for a subcontractor is essentially the same as the procedure for creating a regular consolidated invoice (see Consolidated Receiving). However, there are certain differences:

	The main difference between a normal consolidated receiving document and a consolidated receiving document for a subcontractor is that a normal consolidated invoice is used to invoice internal receiving documents, while a consolidated invoice for a subcontractor is used to invoice internal issues created with work order processing (see Manufacturing).
	Due to the specific nature of invoices for subcontractors and internal issues for manufacturing created with work order processing, only items of the type S - Service will be available to select to add to the consolidated invoice. Usually,it is only for items of this kind that subcontractor invoices are issued.
	Another difference is that when creating a consolidated invoice for a subcontractor, not only entire internal documents, but also individual internal document lines may be selected. In a normal consolidated invoice, only entire internal documents can be selected!
	The program ALWAYS ignores the price of the subcontractor's services listed in the internal issue documents. The program will recalculates the price of the subcontractor's services using the pricing hierarchy; the prices in the consolidated document will therefore be either contract prices or the supplier's price from the Items register.
	In internal issue documents, the order number is entered as linked document 1, and the work order number is entered as linked document 2. It is recommended that neither of these document numbers be replaced with the invoice number when entering a consolidated invoice for a subcontractor. This is why the Do not Fill in Anything option should be selected in the Fill in Coll. Doc. No. box. Information about internal issue documents and subcontractor invoices can also be found in the Links tab.

When the costing is approved, the value of the subcontractor's services will be refreshed in the internal issue. A new own price for the semi-finished product received from the subcontractor will also be calculated. For information on costing, see Costing in Consolidated Invoices for Subcontractors!

For an example of using subcontractor work orders, see

• Manufacturing with Subcontractors - for SE version
• Manufacturing with Subcontractors - MF - for MF version