New Absence

You can enter absences for employees via the module HR | Calendars | New absences. According to Article 141 of the HPA, working time is the effective working time plus break time and time for justified absences from work in accordance with the law and the collective agreement or general act. The following shall be considered as justified absences from work counting towards full-time work;

(1)annual leave,

(2)Paid absence from work due to personal circumstances,

(3)absence from work to celebrate,

(4)absence from work for medical reasons, including absence for blood donation,

(5)absence from work for the performance of an official function or duties under special laws,

(6)absence from work for educational purposes, as well as absence from work for parental leave; and

(7)absence from work to look for a new job during the notice period.

HINT Although the law does not refer to them as justified absences from work, by their very nature, the grounds for justified absence include (8) the time when the worker is absent for reasons attributable to the employer, (9) the time when the worker is prevented from working due to force majeure, and (9) the time when the employer prohibits the worker from performing the work in the course of a regular or extraordinary dismissal procedure. You can read more HERE.

The picture shows the created absence permit.

Here is an example of how to enter absences in the PANTHEON employee calendar.

CASE SUMMARY The person responsible wants to enter a new absence in the calendar for the employee Damjan Delavec, for the period from 28.4.2022 to 6.5.2022. He does this as follows: Creating a new absence Entering absence data Multiplication of absences Absence Overview Printing out an absence permit

1. Creating a new absence

To create a new absence, the responsible person selects Heads | Calendars | New absence.

This will open the New absence form.

HINT You can also access the absence entry from Personal Folders | Absence | Absence Overview by clicking (New Absence) or in the Absence Overview panel manually entering the type of absence into the positions inside (shown in the picture below)

He enters Damjan Delavec, Production department and in the Type of absence field he selects the option: annual leave.

WARNING It is mandatory to have the absence types recorded in Record Types | Hera (holidays, sick leave) first in order to be able to select it in this step.

2. Entering absence data

It continues to fill in the worker's absence details.

In the Start of absence field, select the date on which the absence will start, in our case 28.4.2022.

In the End of absence field, select the day on which the employee returns from leave, in our case 6.5.2022.

The Year field indicates the year for which the worker will take leave, he can choose between last year and the current year.

The data for the year is uploaded to your personal folder in the Absence Overview panel.

Tick the Completed radio button as it marks the end of an absence. The data is transferred to the Personal folder | Leave.

The Time from/to fields shall be filled in as appropriate. These fields are normally used for short absences from the workplace.

3. Multiplication of absences

To record the absence in the calendar and in the employee's personnel file, the absence must be reproduced.

Once the responsible person has entered all the details of the new absence, click on the Create new absence button.

The message Absence propagation complete! appears.

The responsible person clicks the Acknowledge button.

4. Absence Overview

To review the absence of an employee, the responsible person shall select the Heads | Personal foldera. menu.

In the Personnel folder, click on Absence | Absence Overview.

WARNING Deleting an absence entry is done in the Absence Overview panel by clicking on the (Delete absence) button or by pressing the and .

Below is an overview of absences for Damjan:

Or you can see an overview of his/her absence in the Colendar by clicking on the (Overview of absences).

Opens an overview of the employee's calendar.

5. Printing out the absence permit

If the responsible person wants to print a leave slip for the new absence entered, he/she must tick the Print leave slip radio button in the step before Create absence.

In the next step, select the Heads | Calendars | menu Absences Overview.

In the Ucommand bar, select Damjan Delavec via the navigation buttons.

The calendar of the selected worker opens with absence records.

Clicking on the (FromLists) button will open the List of absences form.

The responsible person selects the type of printout: 390 – Absence permit.