To do this, you have to set the appropriate option in the
Show External ID field in the Program Parameters (Settings | Program | Administration Panel | Settings | Program Parameters | Items | General).
External IDs in reports are usually used when issuing.
Example 1 - Entering a Subject in the Subject Types Register
You are selling an item that is assigned ID 2. In addition you have to specify EAN code in receiving slip for subjects of type "D".On the other hand, this ID is used for subjects of type “S”. Enter it in the
Subjects Type register.
Here it is suitable to set parameter P - Use external ID for specific subject or subject type in Show External ID.
Because the data is linked to item with ID 2, it is available in the External IDs panel of the
Items.
d
When you create a report including this item, enter ID used by the company – 2. The item’s external ID will appear in the report.
Example 2 - Entering an Item in the Items Register
You are selling an item that is assigned ID 3. Customer & Co, the customer purchasing this item, uses its own ID and name for this item: 7777. This ID and corresponding description are only used by Customer & Co.
In the External IDs panel of the Items register, enter external ID and name of the item used by this subject.
Here it is suitable to set parameter P - Use external ID for specific subject or subject type in Show External ID.
Then enter issued invoice.
To display invoice report, create a new report. Rename the acIdent field to SECIDENT and the acName field to SECNAZIV.
A line of invoice:
Example 3 - Entering an Item in the Items Register
Your company sells an item that is assigned ID 5. However, you are selling the item under a different name. In Program Parameters, set necessary parameter in the Show External ID field. In this case, select K – Use External ID for All Subjects in Show External ID field; this option is selected to use an external ID that you entered in the Subject Types register or Items register for all subjects.
Enter a subject In the External IDs panel of the Items register. Enter your company’s ID – “5” in the ID column. Then enter a name for item:
A line of invoice:
Example 4 - Entering a Subject in the Subject Types Register
Items are assigned IDs in the Items register for selling in foreign markets. To display an invoice in a foreign language, item name neds to be in foreign language, for example, in English.
- Enter your own ID, external ID (which is equivalent to your own) and the name of the item in foreign language in the panel for entering external IDs. For example, to invoice British customers, create ID CBRIT.
- Or, create a subject type in the Subject Types register for customers who receive invoices including item names in Croatian. Let’s call this subject type CROCUS. Enter this subject type ID in the Subjects register for all customers who are invoiced.
- Then create invoice including external ID. Enter your company’s ID in the External ID column as well. In the Name column, enter the name of the item in Croatian.
