Submitting a request for absence

In the tab Requests in Work records the user can submit requests for annual leave, sick leave, and any other requests (late arrival at work, shift replacement, ...). These requests can then be monitored by the supervisor in PANTHEON Web, who can approve or reject them.

Tip More about Working Time Records can be read in the chapter of the technical manual Work records.

We have prepared an example of submitting a request for approval of annual leave by an employee and the approval of the request by their supervisor.

Example description An employee of Tecta, requests approval for annual leave. His supervisor, reviews the request in PANTHEON Web and approves it. They do this in the following way: Opening the Requests tab Adding a new request Approval of the request by the supervisor Adding absence to the Working Time Records Receiving approval of the request

1. Opening the Requests tab 

The responsible person selects Work record.

Then in the toolbar selects the Add Requests button. 

A window for reviewing requests opens.

Continues to add a new request.

2. Adding a new request

A form opens Add request.

Superior / Approver is automatically selected.

In the field Request type selects from the list: Absences (leave, sick leave).

In the field Type of absence selects: Annual leave.

They enter date and leave time period in fields Start and End.

In the field Comment writes any comment for the supervisor.

Tip Sent requests can also be reviewed in the tab Requests , we monitor their status, sort them, and filter for easier review. Read more about this in the chapter Review of requests.

By selecting the button Send the request is submitted for approval to the supervisor, who then processes it.

At this step, the eProcess Submission of requests for absences, work obligations, and othersis initiated in the background.

Tip For the process of transferring the eProcess Submission of requests for absences, work obligations, and others, in PAW read in the chapter Transfer of eProcess via Web Service.

The following shows the approval of the request by the supervisor.

3. Approval of the request by the supervisor

Supervisor Peter Proizvodnik receives a notification about Dušan Delavec's submitted request via email (shown in the image below).

To process the request, he logs into PANTHEON Web.

He can access the request by selecting Documents and Tasks | Tasks in the main menu and finds it on the list.

A faster option is to click on the icon  (Tasks), where clicking on the blue highlighted text Link opens the request. 

The request opens, showing details about the requested absence and the worker's message.

In the field Approver's comment he enters any message for the worker.

By clicking the button Approve he approves the request for annual leave.

Continues to add the employee's absence to the working time records.

4. Adding absence to the Working Time Records

The program automatically redirects him to the module Human Resources | Working Time Records and opens the wizard Add/Delete Absence.

Data from the request is automatically filled in the form, which cannot be changed and is marked in gray.

Adds a note.

By clicking the button Sent he enters the absence in Records time.

Tip An example of adding absence using the wizard Add/Delete Absence can be read in the chapter Adding a new absence.

Below message appears. Absence is recorded in work records.
 

5. Receiving approval of the request

The employee receives a notification about the approval of the leave.