Send eOrder

To send an e-order, you create an order document for the supplier, convert it to an electronic format (such as eSLOG) and send it as an e-order through an electronic mailbox. The supplier on the other side replies when the order is processed and sends you feedback.

WARNING For eExchange to work correctly, certain settings must be defined. For more information, see the chapter Settings for eExchange.

This chapter presents a use case of sending e-orders to a supplier and receiving the supplier's confirmation.

CASE SUMMARY The person responsible in the Tecta company wants to send an e-order to a supplier for materials purchasing. This is done as follows: Creating an e-invoice Sending an e-invoice

1. Creating an e-invoice

The person responsible selects Orders | Purchase orders and the suitable document type from the menu.

• In this case, the person responsible selects the document type 0200 – Purchase order.
• The person responsible opens the selected order document and in the toolbar, clicks the (Import/Export Data) button and the Export Document as eDocument feature.

• The person responsible follows the instructions in the chapter Export Document as eSLOG and exports the e-order to eDocumentation.
• The e-order is saved to eDocumentation and gains the status Send.

HINT The same procedure can be used for sending orders to customers.

2. Sending an e-invoice

• In the toolbar of the Documents form, the person responsible selects the (Import/Export Data) button and the Send eDocument to bizBox eWorkflow.
• This feature forwards the e-order to the supplier through an electronic mailbox.

HINT The Send to bizBox eWorkflow forwards all eDocuments in eDocumentation with the status Send to the recipient through an electronic mailbox. After sending, the sent eDocuments gain the status Finished. When sending, the system automatically creates return receipts containing information about successful sending and receiving eDocuments. For more information, see the chapter Send eInvoice.