Mailboxes
The Mailboxes panel is a system of settings which is required for individual mailbox and other web services to connect to PANTHEON.
On the panel, you can set the login information of the mailbox, define the corresponding classification, linked subject, etc.
The collection of mailbox settings is accessed from the menu Settings | Program | Administration panel, and then choosing the panel Settings | Documentation | Mailboxes.
Here is a description of the form and its individual elements.
Using the functionality of navigation buttons you can view mailboxes, create new ones, edit or delete existing ones.
|
 (Icon)
|
Graphic display of the selected save icon. The latter can be changed by double-clicking on the icon.
|
In the header of the form, enter the basic information about the mailbox. The section contains the following elements:
|
Title
|
After the mailbox is downloaded via the Web Service, the name of the mailbox is automatically entered in this field. When creating a new mailbox, we define this name ourselves.
|
|
Subject
|
The field contains information about the subject associated with the mailbox. The data can be used in related workflow.
|
|
Classification
|
From the drop-down list, select the classification, which will be determined by the documents transferred via the selected mailbox. For example to documents sent via the BizBox mailbox – The shipping box is defined by the classification Invoices (Issued).
|
|
Login
|
In the Login field, select the already defined login data for identification and connection to the web service from the drop-down list.
 |
HINT
By double-clicking on the field, a pop-up window Logins opens, which is the same as the Usernames and Passwords and you can edit login data.
|
|
|
Identify
|
The identification information you receive from the service provider is entered in the field. The identifier makes it possible to establish a secure connection with the service provider.
|
|
Transfer
|
The data structure of the exchange from Exchange register. The data structure is chosen for the correct flow of data.
|
|
VD order
|
In the VD Order field, specify customer order document type, which should be created upon receipt of the order from the web service, e.g. online store via mailbox.
|
|
VD issue
|
In the VD Issue field, specify issue document type, which can be sent to the web service through the mailbox, e.g. to the online store.
|
The mailbox settings are written on the tab. The tab contains the following items:
|
Operation
|
Data identifier information for communication with the service (variables, methods…).
|
|
Data
|
Enter any data to perform operations and exchange with the service.
|
The Log tab displays a log of events (transfer via mailbox). The fields contain information about events and related documents:
|
Log ID
|
The log ID is entered in the field, which is the unique identifier of the event (transfer via mailbox).
|
|
External ID
|
The field contains the document ID of the document which is imported/exported via the provider's mailbox.
|
|
Document Key View
|
Information about the key of the document that was transferred via the mailbox is recorded.
The key consists of flight data, ID of type of document archive and the serial number of the document, e.g. 23-DMS0-000002.
|
|
Document Subject
|
Information about the subject, which is associated with the document transferred through the mailbox.
|
|
Document Subject Name 2
|
Information about the longer name (name 2) of the subject is displayed, which is defined in the Subjects register.
|
|
File information
|
The field contains a description of the attached file of the document transferred via mailbox. The description is written in XML format.
|
|
Time ins.
|
In the Time ins. field, enter the date and the time when the document was transferred via the mailbox.
|
|
User ins.
|
In the User ins. field, write information about codes of the user who downloaded the document via mailbox.
|
|
Time chg.
|
In the field Time chg., write the date and the time of the last change on the document.
|
|
User chg.
|
In the field User chg., enter information about codes of the user who made the last change to the document.
|
|
HINT
Take a look at the user examples in the following chapters:
|