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Items to Be Closed

Items to Be Closed

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In the overview of items to be closed you can find receivables and payables to customers or rather suppliers based on whether or not you have marked the checkbox for data collection on outstanding receivables and/or payables to customers and/or suppliers:

 

Creation of journal entry here you can also select posting to the existing journal entry as in other panels for automatic posting (Append) or you can enter general information to create a neq journal entry:
  • Document type: you enter the ID of document type for creation of journal entry
  • Date: you enter the period date for journal entry (by default the current date)
  • Posting date: you enter the posting date for journal entry (by default the current date)
Transac. (All) The program displays the sum of all prepayments that match criteria for selection of invoices to be posted.
Transac. (Selected) The program displays the sum of all prepayments that have been selected for posting (those that have the Sel. field marked).

Close

 After clicking this button, a journal entry is created and displayed. By successful posting the program shows the journal entry that has been prepared.

Before posting validations of every single item of journal entr are performed as required by validatin of chart of accounts (see Errors in validation of chart of accounts).

Select all

 By clicking this button you select all items to be closed.

 

Account The ID of account where receivable, payable or prepayment has been posted.
Subject The subject to which post is related.
Linked doc. The linked document to which post is related
Value Date This is due date of receivable/payable or for the prepayment issued or received.
Receivable
  • If you in the Prepayments closing menu select the checkbox for collection of receivables and payables to customer, then you will find receivables to customers of the selected account in the Receivable column and in the Prepayment column you will find the amount of prepayments of the same subject that have not been yet linked (payables of prepayments received).
  • If you in the Prepayments closing menu select the checkbox for collection of receivables and payables to supplier, then you will find receivables to suppliers of the selected account in the Receivable column and in the Prepayment column you will find the amount of prepayments of the same subject that have not been yet linked (receivables of prepayments issued)
Prepayment The amount of prepayment issued or received that has not been closed yet.

 
Curr. The code of currency in which you close receivables and payables. 
Type Record type that is:
  • T - for receivables and for payables
  • A- for received and given prepayments

This information is displayed by the program and cannot be changed.

When closing prepayments you have to link the items of type T and that of type A. If you try to close two items of the same type, the program returns an error (see Receivable together with prepayment has to be selected!).
C/D It determines whether: 
  • K - for receivables and received prepayments to buyers. Items of this type are selected if you have selected the checkbox for collecting in the customer panel.
  • D- for liabilities to suppliers and prepayments given to suppliers. Items of this type are selected if you have selected the checkbox for collecting in the supplier panel.

This data is displayed by the program and cannot be changed.

If you have selected both receivables of the type K (customer) or those of the type D (supplier), you can select only items of the same type to be closed otherwise closing cannot be performed and an error is returned (see Only items of customer or supplier may be used in closing!).
Sel. If this field is selected (marked), then the item is marked to be closed.
Individual items may be marked for posting by double-clicking the Sel. field or by clicking the Select all button.

If you have selected both receivables of the type C (customer) as well as those of the type S (supplier), you can select only items of the same type to be closed otherwise closing cannot be performed and an error is returned (see Only items of customer or supplier may be used in closing!).

 


 

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