Posting of Fixed Assets
The Posting of Fixed Assets form enables the transfer of financial data from the Value tab of the Fixed Assets or Small Tools register into the General Ledger by generating a corresponding Journal Entry. This process ensures that all financial changes (e.g., revaluations, disposals) are properly recorded in accounting records. The form collects all necessary posting data such as Posting and Target dates, Document Type, Accounts, and other. Once a Journal Entry is created, related data is automatically recorded in the Posts tab of the asset register.
The Posting of Fixed Assets form is accessed by right-clicking anywhere inside the Value tab and depending on the Entry Type, selecting:
- Post this Line or
- Calculate, followed by clicking the Confirm/Post button.
The same form, featuring different tab configurations, opens when right-clicking anywhere within the Value tab and selecting one of the following options:
The Posting of Fixed Assets form can be accessed from the Fixed assets and Small Tools registers.
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Hint
Examples of how to use Posting of Fixed Assets form are described on the corresponding pages of the User Manual.
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Toolbar is located at the top of each PANTHEON form within the program window. Its general functions are described in the chapter Toolbar.
a) Posting
The Posting tab allows configuration of account mappings for specific posting scenarios. It contains the following functional units:
| Inventory No. |
Displays the serial number of the asset selected for posting. This value is automatically filled-in and cannot be edited. |
| Line 1 |
Shows the sequential line number of the entry from the Value tab being posted. It is auto-generated and read-only. |
| Difference at Disposal |
Defines the account used to post any difference in asset value at the time of disposal (used with Entry Type 6 – Disposal).
Double-clicking the field opens the Chart of Accounts register. |
| Revalued Operating Revenue |
Indicates the account for recording reversed downward revaluations (used in Entry Types 6 – Disposal and 8 – Reversal of Downward Revaluation).
Double-clicking on the field, opens the Chart of Accounts register. |
| Difference in General Upward Reval. |
Specifies the account used for credit-side postings in general upward revaluations (Entry Type 3 – Upward Revaluation on Acquisition Accounts). This may be used to close previous accounts such as those in class 5 or sub-accounts under 047 or 027, depending on the original posting structure.
Double-clicking on the field, opens the Chart of Accounts register. |
Posting type
This section defines how Journal Entries are created when posting asset values.
| Create |
This option is selected by default. A new Journal Entry will be created using the settings defined in this panel. |
| Append |
Select this option to add a new posting to an existing Journal Entry. If no existing Journal Entry is selected, a new one will be created using the parameters specified in this panel.
When Append is selected, a new field Journal Entry appears (substituting the fields: Document Type, Target date and Posting Date.) |
| Journal Entry |
This field appears when Append is selected.
Select an existing Journal Entry from the drop-down menu, to which the new posting will be added. Double-clicking on an empty field opens the first Journal Entry on the drop-down menu. If the Journal Entry is already selected, double-clicking opens that entry for review or editing.
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| Document Type |
Specifies the type of document used for the posting. The field is automatically populated, but can be changed from the drop-down menu.
Double-clicking the field opens the Document Types register.
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| Target date |
Automatically populated with the date from the selected item in the Value tab. This date will also be used for all related date fields in the Journal Entry. |
| Posting date |
Specifies the actual posting date of the Journal Entry. Defaults to the current date but can be manually adjusted as needed. |
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Fill in Doc.
(Fill in Document) |
From the drop-down menu, select the document type that will be entered in the Document field in the General Ledger:
- Internal Document: documents generated internally by PANTHEON, such as an internal invoice number.
- Linked Document: external or related documents, such as a supplier’s invoice number
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Fill in Linked Doc.
(Fill in Linked Document) |
From the drop-down menu, select the document type that will be entered in the Linked Doc. field in the General Ledger:
- Internal Document: documents generated internally by PANTHEON, such as an internal invoice number.
- Linked Document: external or related documents, such as a supplier’s invoice number.
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Fill in Ext. Doc.
(Fill in External Document) |
From the drop-down menu, select the document type that will be entered in the External Doc. field in the General Ledger:
- Internal Document: documents generated internally by PANTHEON, such as an internal invoice number.
- Linked Document: external or related documents, such as a supplier’s invoice number.
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(Report Button)
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Clicking the (Report) button generates a preview Report (270 - Posting of Fixed Assets). This Report provides a detailed overview of the debit and credit accounts, along with the corresponding amounts, based on the accounts and values entered. It allows for verification of the posting information before posting. |
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(Posting Button)
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Clicking the (Posting) button initiates the posting process based on the defined parameters. If the posting is successful, the program automatically opens the newly created Journal Entry for review. If the process fails, the Errors tab opens, listing any issues that must be resolved before the posting can be completed. |
b) Errors
The Errors tab provides an overview of any issues that occurred during the posting process and need to be resolved before a journal entry can be completed.
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No.
(Number)
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The sequential identifier of the Error. It is automatically assigned but can be manually edited. |
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Inventory No.
(Inventory Number)
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Displays the Inventory Number of the asset associated with the Error. Double-clicking this field opens the corresponding asset record. |
| Account |
Automatically populated with the Account number if the Error is linked to a specific Account. This is typically generated during the posting process.
Double-clicking opens the Chart of Accounts register for review or correction.
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| Error |
Contains the Error code and description.
Double-clicking opens a help window with further guidance on resolving the issue.
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