User data
The User data window, which enables you to edit user data, opens when you select:
- an existing user (clicking the User name) in the Users list;
- New user button in the toolbar of the Users tab – opens a blank mask for entering a new user.
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HINT
For practical use cases showing how to edit user data, assign authorizations, etc., see the chapter Working time records in the user manual.
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The User data window can be divided into four parts:
In the toolbar, you can select the tabs Company, Work records and Users as well as the following action buttons:
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New
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Cancels the current procedure and opens a new window for adding a new user.
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IMPORTANT
If there are already five (5) active users in the Employee list and you try to enter a new user, the program displays the following IRIS message: Maximum number of active users is 5.
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Save
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Saves the newly entered user or changes made to the user from the Users list.
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X (Cancel)
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Cancels the procedure and returns to the Users list.
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Shows general information on the user.
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Active
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This toggle button allows you to activate or deactivate the user at any time, e.g. when an employee leaves the company. The maximum number of active users is 5 (five).
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| Subject |
Select the Subject to which the user (employee) belongs from the Subjects register.
By default, the Subject selected in the Company name field in Company info is displayed as your company.
Entering the subject is mandatory.
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First name
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First name of the user. This entry is mandatory.
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Last name
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Last name of the user. This entry is mandatory.
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Display name
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Display name of the user. This entry is mandatory.
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Email
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Email address of the user. This entry is mandatory.
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This section shows user login details and the Contact used to link the User with the actual Employee.
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User name
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30-digit arbitrary ID (code) of the program user.
Before saving the ID, the program checks whether the user with the ID already exists and if so, the program displays an error: A user with this ID already exists.
This entry is mandatory.
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Password
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Enter the password used to log in to PANTHEON Chronos Mini. The user will have to enter the password upon every login. The password is hidden on the screen and is only displayed with asterisks.
This entry is mandatory.
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Repeat password
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To verify that the password has been entered correctly, the password must be re-entered.
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| Contact |
Select an employee from the Employee list to whom this user of PANTHEON Chronos Mini is assigned.
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IMPORTANT
If an employee has not yet been created for the user, you first need to create a new employee.
Before completing the process of creating a new employee, the program asks if you want to create a new user for that employee.
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Authorizations (permissions) define which parts of the program (that is which module) each user can access and what level of access is allowed. Based on the login data, the program can establish which authorizations are assigned to the logged-in user for work with the program.
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WARNING
If neither of the toggle buttons All and Users is enabled for a specific module for the given user, that module is not displayed when the user logs in to PANTHEON Chronos Mini.
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Module name
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Permissions can be defined separately for each module: Employees, Work records, Travel orders, Vehicles, Tasks, Registers, Settings.
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All
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The All toggle button (colored yellow when enabled) allows the user to access the data of all employees within each module.
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| Users |
The Users toggle button (colored yellow when enabled) allows the user to access only the user's own data of within each module. |
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IMPORTANT
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