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Records on Retail Purchases and Sales
Records on Retail Purchases and Sales
Records on Retail
Purchases and Sales
| (General Information) |
Information
about the company (name, head office, VAT number) and the criteria used for
the report (date criteria, warehouses) and the report type (Retail,
Wholesale, Services) are shown in the header. |
| Line No. |
The
sequential line number of the record. It is automatically assigned by the
program. In each report, lines are numbered starting with the number 1.
The first record is usually the initial balance (if it exists). |
| Posted on |
The date that serves as a basis for filing the record in
the commercial records report. Depending on the option selected in the Use
Date Of box, this is either the packing slip date or the date the invoice
was issued/received (see Commercial Records). |
| Number |
The internal document number. Two things to keep in mind:
- the line with the initial balance does not pertain to a document, so
the document number will appear as a series of 11 zeroes
- if
POS
issues are included in the report, the entire proceeds from a
business day will be merged in a single line. Collective POS records are
shown as the year (08, for example), the document type ID (320, for
example), and a series of 6 zeroes.
|
| Date |
The date of the issue/receipt of goods from/at the warehouse
(the date is taken from
warehouse records). |
| Content |
A description of the content of the line in the report. It
can be one of the following:
- initial balance: the stock balance on the
day before the date selected in the Date from field
- POS
Retail: the sum of POS invoices on a given day
- The name of the
customer or supplier for all other issue/receiving documents
|
| Purchase/Receiving of Goods - Value |
The value of
the purchase. The same valuation method is used for purchases and
sales so that the value of stock can be determined.
|
| Goods Sales - Value |
The value of
the sale. The same valuation method is used for purchases and
sales so that the value of stock can be determined.
|
| Stock |
The value of stock is calculated as the difference between purchases
and sales in a given period, including the initial balance.
At the bottom of the report, the total value of stock is broken down by
tax rates (see below).
|
Taxes:
 In this section of the report, information about the total value of stock is
broken down by tax types. The numbers given here are calculated by adding
all purchases with a particular tax rate to the tax value of the initial balance
and substracting all sales with a particular tax rate from it. The values shown
here are therefore the values of stock by tax types.
 |
The total of the Excl. Tax, Tax 8.5%, and Tax 20%
fields is equal to the total value of stock on the final day of the
period of the report. In other words, it is equal to the total stock
value shown at the bottom of the report lines. |
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If a negative value appears in any of the tax fields, this means
that the goods in question were declared as goods with a certain tax
rate (20%, for example), but sold with a different tax rate (0, for
example, if the goods were exported). This negative value therefore
balances out the value of stock in one of the other two tax fields. |
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Records on Retail Purchases and Sales are created for retail
warehouses, meaning that the example described above usually does
not occur!
The above notice serves to clarify how the tax fields work in
this type of report! |
| Excl. Tax |
The value of the stock of goods with a tax
rate of 0%.
- With PURCHASES, these are receipts with a tax rate of 0 in the
Pricing.
- With SALES these are issues with a tax rate of 0. This means that
goods that are issued without VAT, but that have a tax rate of 8.5 or
20% listed in the Pricing section of the Items register (exporting,
issue for own use without VAT, etc), will appear as negative values here.
This negative value will balance out the value in one of the other
fields (8.5 or 20%, depending on the tax rate for calculating the retail
price listed in the Pricing in the Items
register).
|
| Tax 8,5% |
The value of the stock of goods with a tax rate of 8.5%.
- with PURCHASES, these are receipts with a tax rate of 8.5% entered
in the Pricing in the Items register (VAT calculated at 4% is also
included here, as well as a tax rate of 8% for reports of periods when
this rate was still used)
- with SALES these are issues with a tax rate of 8.5% (VAT calculated
at 4% is also included here, as well as a tax rate of 8% for reports of
periods when this rate was still used)
Any negative values in this field balance out the value in one of the
other two fields (20% and rarely 0), depending on the tax rate for
calculating the retail price listed in the
Pricing in the Items register. |
| Tax 20% |
The value of the stock of goods with a tax
rate of 20%.
- with PURCHASES, these are receipts with a tax rate of 20% entered in
the Pricing in the Items register (a tax rate of 19% for reports of
periods when this rate was still used also appear here)
- with SALES these are issues with a tax rate of 20% (a tax rate of
20% for reports of periods when this rate was still used also appear
here)
Any negative values in this field balance out the value in one of the
other two fields (20% and rarely 0), depending on the tax rate for
calculating the retail price listed in the
Pricing in the Items register. |
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